Village Board
April 12, 2005 - Board Meeting
VILLAGE OF FALL RIVER
BOARD MEETING
Tuesday, April 12, 2005 ~ 7:00 PM
Fall River Municipal Building ~ 641 South Main Street
The Finance Committee will meet with Dave Wagner of Ehlers and Associates at 6:15 PM
FINANCE COMMITTEE MINUTES
Present: President Lubenau, Trustees Robbins, Kennedy and Standke, Village Financial Advisor-Dave Wagner of Ehlers & Associates and Clerk-Marie Abegglen.
Dave provided information on our TIF District. There are amendments to the new TIF law, 2003 Act 126. He provided information on pay as you go financing for tax increments. It can be used as incentives for developers. This could be possibly be used for Robbins Manufacturing expansion. A meeting with Robbins should be set so this can be explained. Instead of the municipality issuing debt to raise capital for tax increment expenditures, a developer would finance the costs and the increase in taxes would generate revenue that could be used to pay the principal and interest on a note issued to the developer to pay or repay these costs. It is a no risk deal for the Village. Payment percentages and terms of the loan are worked out with the developer. President Lubenau will try to get a meeting set up.
BOARD MEETING MINUTES
President Lubenau called the meeting to order.
Trustees present: Abegglen, Robbins, Durtschi, Kennedy and Standke. Absent: Trustee Schulze.
Village representatives: Craig Scultz-Public Works, Brent Van Gysel-Chief of Police, Marie Abegglen-Clerk-Treasurer, Kory Anderson-General Engineering
Guests: Jeff Slotten, Brian Frank, Dennis and Charmaine Buchda
AGENDA
Add under Old Business Hail damage update and Little Tykes playground equipment. Add under New Business Shop building estimates and another bartender license for Teri Kasmiski. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Durtschi to approve the agenda with the additions as noted. All Trustees aye motion carried.
GENERAL ENGINEERING
Subdivision Sidewalk Project Preconstruction meeting for the project is Thursday, April 14th at 3:30 PM. 15 property owners have said they are doing their own sidewalk and restoration. Eugene Niehoff provided a letter of credit for the amount of the preliminary estimate for a lot on Jennifer Lane. He would like to wait until his building project is complete before putting in the sidewalk. The Board discussed this but do not want any sidewalks left undone. Those putting in their own sidewalk have to have it done before the contractor comes in. 5 property owners have said they will do their own restoration and 3 property owners have expressed an interest in planting trees in the terrace. Bob and Craig will mark as many property corners as they can find to protect them from being damaged during construction. We will get an arborist to recommend types of trees to be planted. Trees will not be planted until the project is done.
DNR Boat Landing Grant We are submitting application for a grant that would pay up to 50% for the rehabilitation of the boat landing at the dam. A preliminary cost estimate is $15, 605.00. The required Resolution was read. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Abegglen to approve Resolution 041205-2 Authorizing Resolution Boat Ramp Rehabilitation. All Trustees aye motion carried.
Robbins Manufacturing They are planning a building expansion and would like to make the parking area larger. It will mean cutting back on the storm water retention area. The proposed size does not meet Village Ordinances. If Robbins would purchase another lot in the Industrial park the retention area could be made larger to compensate for the shortage here. But until that happens and commitment is made they will have to follow current requirements. Presidetn Lubenau is working with Mr. Winters from the Dept of Commerce on a CDBG Grant to expand facilities so Robbins and Badger Express can expand. There are other road construction grant funds out there that are being looked at also.
Request from Ft. Prairie Resident Dennis and Charmaine Buchda have requested Village water and sewer utilities. They would like to annex but cannot get all the property owners in between to agree to annexation. There are a few legal issues that need to be investigated, ex: Would the Village have assessment powers for this property? We will need to get that answered before a decision can be made.
Tom Vogel Development The Plan Commission has approved the latest conceptual plan submitted. Vogel will be submitting a preliminary plat at the Plan Commission meeting on April 27th. Kory will be determining sanitary sewer service areas and the allocated cost sharing for a proposed lift station and force main.
Lagoon treatment The alum was applied last Tuesday. The phosphorus level before the treatment was @ 5.5. Now after the treatment it is @ 2.0. The level needs to be down to 1.0. Another application will be done Wednesday at 9:00 AM. It takes 2 weeks to discharge in the spring.
Doug Waterworth Doug has used the vacant industrial land for planting. He asked if it was going to be disturbed this planting season. He was shown the area that could be sold soon. He also wondered about planting in the fall and would like to do so if land is still available. He would like to get some of the breaker run if it is still available. The cost is $3.25 per ton.
POLICE DEPARTMENT REPORT
*The monthly report was reviewed. The number of calls is up about 30 from the average. The fulltime officers are averaging about 5 hours of overtime each.
*The DARE class held their graduation last night.
*The new squad is scheduled to be here in either April or May.
*They are working on an Emergency Management Grant for equipment.
* Brent inquired on the mileage reimbursement rate. It is currently at $.30 per mile.
*Trustee Durtschi noted that he has seen people rollerblading in the street, pushing a child carrier.
They were into the street in the driving lane. Is there something that can be done? We do not have an ordinance to stop them from rollerblading. The officers can warn them if they see this happening.
*The Rec Department held interviews for a new director. A candidate was chosen, but she had other interviews lined up. The Rec board will be holding more interviews on the 19th.
*The Chamber house has been sold.
*Brent has been interviewing for a part time secretary for the Police Department. He has interviewed 2 candidates that are also EMS qualified. This could be a solution for our shortage of service coverage during the daytime hours.
PUBLIC WORKS Craig Schultz
*Several people are putting their brush in black bags it is required to use clear bags. They are picking up as they see bags out for this month. Starting in May they will be picking up the first Tuesday of each month.
*They will be starting to flush sewers and mains soon.
*Amanda Ladwig will not be mowing this summer. Otis Ostrander will do it for $10.00 per hour. Ryan Hendricks is also interested in the job.
*Pritchards have requested to bale the grass hay at the lagoon. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Robbins to allow Pritchards to bale the grass hay at the lagoon. All Trustees aye motion carried.
*Craig asked if the Board would be having his 6 month review. It is due in April. He will take his tests for water and sewer certifications in May. They usually do not receive the results for a couple of months after that. President Lubenau will talk with Bob Niehoff regarding Craigs review.
OLD BUSINESS
Resolution 041205 Application for a State Trust Fund Loan This loan request is for the subdivision sidewalk assessment project. The loan request is for up to $225,000.00. President Lubenau read the resolution. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Durtschi to approve Resolution 041205 to borrow up to $225,000.00 from the State Trust Fund Loan Program. Roll Call vote was taken with all Trustees aye. Trustee Schulze was absent from the meeting. Motion carried.
Merton Barnish is anxious to have the pile of crushed rock removed from his property. The agreement was to have it gone by March 15, 2005. President Lubenau met with T.O. Boge from the Columbia Co. Highway Department and Marie Abegglen from the Cemetery Association. It was agreed that the county would haul rock over to the cemetery property for future use. They would take some down to the boat landing area for a county project. The estimated cost of the rock needed by the county was $6,000.00. They will pay $5,000.00 and they will not charge for hauling to the cemetery and they will haul the balance to another place for the Village. We should check with Don Borde and E.K. Machine to see if they need some for future projects.
Tree planting in the Industrial Park Trustee Standke will check on getting some pines for the perimeter around the Doug Lee property that adjoins the Industrial Park.
No action was taken on the assessor for 2006.
Hail damage Trustee Standke met with the contractor to take care of the structures damaged in the hail storm. They will begin with the park shelters. Craig should call Hometown Glass to have them repair the broken window at the Village Hall.
We have not heard from the Little Tikes representative. We will check on sale prices and other vendors.
NEW BUSINESS
Spring Cleanup week is May 1st thru the 7th. A walk thru at the Mobile home park will try to be scheduled for 4:00 Friday afternoon. Residents there have complained that the street lights within the park are not working.
Bartenders The letters of recommendation from the Police Department background checks were read. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Kennedy to deny the bartender licenses for Teri Kasmiski and Tina Lafferty. All Trustees aye motion carried.
Election inspectors A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Kennedy to approve new election inspectors, Roger Ehlke, Judith Ehlke and Lois Benck.
Shop Bids Trustee Standke has received a couple of bids for a storage building (approx. 40 X 60) out behind the Village Hall. He is waiting for bids from a couple of more contractors. This will be on the agenda in May. Craig and Bob will work on clearing the area and haul in some breaker run.
MINUTES, BILLS, FINANCIAL REPORT
A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Kennedy to approve the Minutes from 3/9/05. All Trustees aye motion carried.
A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Standke to approve the bills for payment.
A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Durtschi to approve the Financial Report as presented. Robbins Mfg should be sent another bill and interest should be charged if payment has not started by next month. There is @ $58,000 that will be taken from LGIP #1 and transferred to the General Account for project costs paid from general funds.
PRESIDENTS REPORT
The letter from the County regarding wood burning stoves was discussed. We should check the DNR website for a model ordinance.
A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Kennedy to increase the hourly rate for Craig Schultz by $1.00 per hour if President Lubenau receives a positive review from Bob Niehoff, Public Works Supervisor. All in favor, Trustees: Abegglen, Robbins, Kennedy and Standke. No Trustee Durtschi. Motion carried.
A request was received from Alliant Energy to put up an 80 antenna at the substation site on Vita Plus Drive. Trustee Robbins will contact them.
President Lubenau, Trustees Kenndey and Durtschi each read and signed the Oath of Office for their new term. Trustee Schulze was absent.
A reminder to the Board about the May 11th Col Co Economic Development Dinner.
Arnie Oelke has been named as an assistant coach to the WI Basketball Coaches Association State Boys Basketball All-Star game. He requested an ad for the All-Star game on June 18th at the UW Fieldhouse. The Village will put in a 1/8 page ad for $50.00 in the program.
ADJOURNMENT
A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Kennedy to adjourn. All Trustees aye motion carried. Meeting adjourned at 10:50 PM.
Marie Abegglen
Clerk-Treasurer
