August 15, 2005 - Minutes July 2005

VILLAGE OF FALL RIVER BOARD MEETING
Tuesday, July 12, 2005 ~ 7:00 PM
MINUTES

President Lubenau called the meeting to order.

Trustees present: Abegglen, Schulze (arrived at 7:15), Robbins, Durtschi and Standke. Absent: Kennedy
Village representatives: Kory Anderson-General Engineering, Craig Schultz-Public Works, Marie Abegglen-Clerk-Treasurer
Guests: Tom Vogel, Betty Long, David Kuck, John Ninmann

AGENDA
Changes and additions: Under ENGINEERING – the final plat for Oak Shore East S/B CSM for Eugene Niehoff. PUBLIC WORKS – Add DNR Monitoring wells. OLD BUSINESS – Approve bartenders (restricted licenses) for Fire Department, Elizabeth Adam, Eugene Adam, Greg Beers, Scott Karow, Steven O’Brion. NEW BUSINESS – Rolling Meadows Block Party, discuss and possible action, Contract for Columbia Co Humane Society, discuss and possible action. A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Standke to approve the agenda with the additions and corrections as noted. All Trustees – aye – motion carried.

ENGINEERING
CSM for Eugene Niehoff – This property is located off of Church Street. He is dividing an existing parcel into two separate parcels. The existing and the proposed zoning is now on the map. The certificate for the Clerk to sign regarding outstanding taxes and/or special assessments is not on the CSM presented and needs to be added per the Village Ordinance. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Abegglen to approve the CSM contingent upon payment of required application, administration and review fees and the Clerk certification be added. All Trustees – aye – motion carried.
Prairie Street Assessment – This item refers to JC Landholdings proposed subdivision off of Prairie Street. The preliminary plat was favorably received by the Planning Commission. Mr. Vogel would like direction from the Village as to their intent when the Prairie Street improvement project is done. The first phase of his development would not require any major improvements (curb, gutter, sidewalk, storm sewer, road reconstruction). In past projects of this nature the Village has paid for the street (gravel, base, blacktop) and storm sewer portion of the costs. He needs a commitment from the Village in order to know what he would need to charge for a lot or if it is not feasible for him to continue. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Robbins to assure that the Village of Fall River would pay their share of the Prairie Street improvement project as far as the costs that they have paid in past projects(i.e. – South St when Rolling Meadows was developed), which is gravel, base, black top, storm sewer. This project is a future project and would only be done when/if the other side of Prairie Street is developed and the Village is in a position to borrow for the project. All Trustees – aye – motion carried.
Herman Kraus presented his first draft of his PUD development at the July 7th PC meeting. He will present more at the August PC meeting.
Updates on current projects – Dam Repairs – It is anticipated that Great Lakes Marine will be done with all of the concrete repairs and site work. All slide gates have been installed and are operable. Craig is to contact Robbins to have more railings made and Sterling Nelson should be asked to do the concrete curbing when the railings are done. It has already been requested to be paid from FEMA, but it is not an allowable cost.
Quality Court Utility & Street Extension – The storm sewer work along Old 16 is done and also the asphalt paving for the project. Only the restoration and punch list items remain. Kory is to follow up with Grothman’s for the CSM for Robbins Mfg.
Subdivision Sidewalk Project – Complaints are received from property owners on a daily basis. There is an extensive punch list to complete.
Rolling Meadows – The surface course paving is scheduled to be done within the next few weeks on Deer Run and Cardinal Lane.
Main Street Sidewalks – Several sidewalks have along Main Street have heaved due to the expansion not continuing all the way thru the joints. Ptachinski has been contacted and has agreed to pay for the repairs.

PUBLIC WORKS
The lagoon dike repair – President Lubenau opened the sealed bids. O’Brion Excavating = $2450.00 and Kevin Theel = $6530.00. The bids were not for the same quantities or work. Kory will contact the contractors to get verification on their bids. No action was taken.
The CMAR report has now been submitted. The report must be done via the internet and the DNR had trouble with their site for awhile. The report is not late.
The Consumer Confidence Annual Water Quality Report is completed and submitted. It is posted on the Village web site and available at the Village Hall.
The park shelters have been used quite a bit so far this summer and the users have always cleaned them. They have been vandalized for the second time. The walk bridge has also been vandalized. The vinyl siding has been cleaned. The words are not visible but the cleaning solution has left a film. The walk bridge has been power washed and needs to be sanded and stained. Trustee Standke will contact the snowmobile club to see if they would help to pay for any of the materials needed.
Alliant Energy has been here to measure the water tower for the proposed antenna. They will be contacting General Engineering for plans and measurements.
DNR Monitoring Wells- Schmid property - A letter has been received from the DNR regarding the monitoring wells that they would like to put on Village property to monitor the possible contamination from the Schmid property. We had previously refused to allow them. The letter states that if we refuse, we must accept the responsibility of any contamination found. Bob Niehoff has approved them.
The overhead doors on the new building should be here soon. We should get a load of gravel at a time to fill in for the flooring for now. DPW should start restoration.
DPW should notify any property owner that is not taking care of their lawn. The Police Dept should contact the property owner at 203 S Main regarding a possible junked vehicle in the back yard.

POLICE DEPT - The monthly report was distributed. The number of calls remains high. They are investigating the vandalism at the Village Park.

OLD BUSINESS
Bartenders licenses - A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Schulze to approve the restricted bartender licenses for Elizabeth Adam, Eugene Adam, Greg Beers, Scott Karow and Steven O’Brion. All in favor – aye – motion carried.

NEW BUSINESS
Concert in the park –Lubenau 8 dz. brats – 2 dz hot dog
Robbins – buns
M Abegglen – Ice cream, cones paper plates, napkins
Everyone bring utensils and pies
Trustee Robbins will look into the possibility of getting the flute players for the next concert in August.
Rolling Meadows Block Party – A MOTION WAS MADE BY Trustee Abegglen and seconded by Trustee Robbins to approve the Sept 10th block party, music until 11:00 PM, block off Cardinal Lane, take tables from Park if not being used.
Humane Society Proposed Contract – the Humane Society will not take in any animals in 2006 from municipalities that are not contracted with them. They are requesting a contract fee of $140.00 for 2006 and following years would be determined on the previous year handling. A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Robbins to decline the contract with the Humane Society. All Trustees – aye – motion carried.

MINUTES, BILLS AND FINANCIAL REPORT
Minutes of 7/14/05 – In the paragraph of discussion regarding the stake out on S Main Street – the last sentence of Trustee Standke’s comment should be stricken from the record. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Schulze to approve the minutes as amended. All Trustees – aye – motion carried.
Minutes of 6/29/05 – A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Durtschi to approve the minutes of 6/29/05. All Trustees – aye – motion carried.
Bills – The $20.00 pay request for Andy Koenig was to forward the 1st place float prize to him. President Lubenau stated the first place prize is $15.00. The pay request will be changed to $15.00.

PRESIDENT REPORT
Received a call regarding the Dave Ashley/Louis Graves properties. A police complaint was made by Graves against the Ashley’s for mowing too far over onto the Graves property. Graves has put up a metal stake at the sidewalk property line and Ashley is concerned that someone will be hurt. The Village Ordinance for fences should be sent to the Graves. The first stake should be removed before someone is hurt.

FINANCE REPORT, BILLS
Finance Report - It was asked where the LGIP Road funds are. They are directly deposited to the LGIP Shared Revenue account. The Board would like to see them deposited to the Road account. A MOTION WAS MADE BY Trustee Schulze and seconded by Trustee Durtschi to approve the Finance Report for June 2005. All Trustees – aye –motion carried.
Bills – A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Abegglen to split the repair bill from Miller-Bradford for the tractor seal with the Savannah Oaks Cultural Center 50/50. All Trustees – aye – motion carried. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Durtschi to approve the bills for payment. All Trustees – aye – motion carried.
Columbia Co Clerk’s Office is looking for the Village President’s signature on a MOU (Memo Of Understanding)agreement to pay a fee per election, based on population. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Durtschi to sign the MOU with Columbia County for future elections.

ADJOURNMENT
A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Schulze to adjourn. All Trustees – aye – motion carried. Meeting adjourned at 9:45 PM.