September 13, 2005

VILLAGE OF FALL RIVER
BOARD MEETING
Tuesday, September 13, 2005 ~ 7:00 PM
641 South main St
AGENDA

I. Call to order
II. Approve Agenda

III. GENERAL ENGINEERING
*Planning Commission Meeting Review
*Lagoon Dike Work bids – discuss and possible action
*Industrial Park CSM’s – discuss and possible action
*Review Construction Projects
*Boat Ramp Grant from DNR
*Any other engineering issues
IV. VILLAGE ATTORNEY
*Resolution 091305 Adopting the Revised and Updated Revolving Loan Manual
discuss and possible action and Loan Review Board discussion
*Alliant Energy agreement
*Any other issues for discussion
V. Nancy Elsing – Columbia County Economic Development Corp
VI. Fred Hebert – Central WI Community Action Council
VII. Willard Weiss – Columbus Community Veterans Memorial
VIII. PUBLIC WORKS
*New garage – power service request – discuss and possible action
*Any other discussion
IX. POLICE DEPARTMENT
*Monthly report
*Any other discussion
X. OLD BUSINESS
*Playground Community Build Update
XI. NEW BUSINESS
*Waive Ordinance 14-1-34(1)(a) Land Divisions and Consolidations by CSM for the proposed CSM division of a parcel in the Industrial Park.
*Municipal Court Budget – discuss and possible action
*Recreation Dept budget – discuss and possible action
*Bartenders License applications – possible action –Melissa Hawker, Michael D Oestrich, Noreen Will
XII. MINUTES, BILLS AND FINANCIAL REPORT
XIII. PRESIDENT’S REPORT
XIV. ANY OTHER BUSINESS FOR DISCUSSION
XV. ADJOURNMENT










VILLAGE OF FALL RIVER
BOARD MEETING
Tuesday, September 13, 2005 ~ 7:00 PM
MINUTES

President Lubenau called the meeting to order.

Trustees present: Schulze, Robbins, Durtschi and Standke. Absent: Abegglen and Kennedy.
Village Representatives: Kory Anderson-General Engineering, Karl Green-Village Attorney, Craig Schultz-Public Works, Marie Abegglen-Clerk-Treasurer, Brent Van Gysel-Chief of Police.
Guests: Bill Braun-WBEV, Nancy Elsing-CCEDC, Joyce Desjardins, Fred Hebert-CWCAC, Willard Weiss-VFW and Jeff Slotten.

AGENDA
Add to the agenda under New Business: discuss and possible action on picnic license for Savanna Oaks on Oct 22nd, discuss and possible action on setting earlier time for meetings and discuss the property on the corner of Church St and Jennifer Lane owned by Eugene Niehoff. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Schulze to approve the agenda with the additions as noted. All Trustees – aye – motion carried.

GENERAL ENGINEERING
Planning Commission Review-
Hometown Village PUD and Preliminary Plat Submittal – Issues discussed: change sidewalk width to 5 feet (for all new developments), no parking on south side of Park Trail (substandard street width), add a tree planting fee to building permits to plant trees as funds accumulate, future municipal well. They will make another submittal at the Oct PC meeting and petition for a PUD. A public hearing must be held at the next Board meeting. From there the Board decides to accept, deny, or accept with conditions the GDP. They will also be looking for approval of the preliminary plat. A developers agreement should be finalized by then.
Dike Work – Bids were received from O’Brion Excavating - $5500.00 and Kevin Theel - $6035.00. A MOTION WAS MADE BY Trustee Schulze and seconded by Trustee Standke to award the project to O’Brion Excavating. All Trustees – aye – motion carried. Trustee Standke will notify O’Brion of the decision.
Industrial Park CSMs – The Village will need to grant itself a variance to proceed with the division of the property by CSM. The ordinance requires a limit of 4 parcels under 35 acres, we need to do 5.
Dam Repairs – Great Lakes Marine still has an extensive punch list of items to complete.
Quality Court Street and Utility Extension – The final ditch grading is complete. The seeding and mulching are done in the ditches. We are waiting for the landscaping and restoration.
Subdivision Sidewalks – Lazy Lake Drive is now completed. Fehrman has an extensive punch list of items to complete. The contractor attempted reseeding in some areas. The Board agreed that the retainage is not to be paid until the restoration takes hold.
Rolling Meadows 2nd Addition – All items are completed.
Main Street/CTH D Pay Request – We discussed the large amount billed by Columbia Co at the August meeting. Kory checked with Kim Johnson on this. The State received a large invoice from GAS Engineering ($81k). In June 2004, we were told by Kim Johnson that we would be under the cap. This bill put us over the cap by @ $41k and means the Village is required to pay 100%. The bill has been paid but the board would like to have Kim Johnson attend the next Board Meeting to explain this.
DNR Grant for Boat Ramp – The WI Waterways Commission met on Aug 17th and awarded a matching grant of $8133 to Fall River for the boat ramp replacement and pier. As soon as documentation is complete, GEC will prepare bidding documents for this project.
Benck Sewer Repairs – The Village is waiting for the proposed day care facility to obtain the property from Schumann Printers. Once that is completed we can work with them on obtaining easements and use of the lateral they do not need. Kory will check with the DNR to see if the project is classified as a repair or a new line. He will put together a plan and look at contractors.

NANCY ELSING – COLUMBIA COUNTY ECONOMIC DEVELOPMENT CORP
Nancy gave an update on all the activities of the CCEDC. She thanked the Board for hosting the September CCEDC meeting, which will be held at the Savanna Oaks Cultural Center. The Manufacturer of the Year awards program is coming up soon and encouraged a nomination from Fall River. She can help with the paperwork if needed. She is always ready and willing to help new and existing business and the Village in pursuing grants.

VILLAGE ATTORNEY
Resolution 091305 -Karl and Marie have worked on updating the Revolving Loan Manual. The revised manual and Resolution 091305 was presented. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Schulze to approve Resolution 091305 to approve the policies and procedures manual for administration of the Revolving Loan Fund established with funds from the Dept of Development Grants and approve the updated manual. All Trustees – aye – motion carried.
Lot 4 Bk of Poynette - We are still trying to contact the Bank of Poynette and their attorney, Jeff Clark to get the property transferred to the Village. A message has been left for Mr. Kirley that we will begin legal action if this property does not get transferred ASAP.
Alliant Tower Agreement -The Tower agreement is ready. A site plan is needed as an addendum. We need to find out if the antenna would put us over the height restriction requiring a light. The agreement is for a 5 year term, renewable for 4 more terms (total of 25 years), $4,000.00 per year, escalated each term by 10%. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Robbins to approve the agreement with Alliant Energy to put an antenna on the Quality Court water tower as long as a light is not required to be installed. All Trustees – aye – motion carried.
Property near the corner of Church St and Jennifer Lane – Trustee Durtschi has been approached by Eugene Niehoff regarding this property. Mr. Niehoff may be willing to give this property to the Village to be retained as a conservancy. It is approximately 30 acres. He would like a stipulation put in the transfer that there would not be anything built within this property. The Board will need to check on the conditions of the property and Mr. Niehoff will be invited to a meeting to discuss the proposal.

FRED HEBERT – CENTRAL WISCONSIN COMMUNITY ACTION COUNCIL
Mr. Hebert presented information about this council and what they can do for a community. They are able to obtain CDBG grants thru the Bureau of Housing to help with housing rehabilitation. The area just over the railroad tracks in an area he felt would benefit from his program. The Board would need to involve the property owners and other entities (ex: Chamber, Savanna Oaks, businesses). The board felt this could be a good opportunity for Fall River. President Lubenau will contact the property owner to see if they would be interested. More meetings will be needed if the Village is to pursue the grants.

WILLARD WEISS – COLUMBUS COMMUNITY VETERANS MEMORIAL
Mr. Weiss presented information on the Veterans Memorial that will be erected in the Columbus Park. They will be selling bricks that will be engraved with the names of Veterans. They want to stress that it is being built as a “Community” Memorial and that Fall River is to be a part of it. They would like to have Fall Residents participate in the plans and memorials.

PUBLIC WORKS – CRAIG SCHULTZ
PW requested we get estimates to install lights and outlets in the new PW garage. Alliant will run the power to the garage at no charge. A 200 amp service should be put in. They will check with a couple of electric contractors for a bid.
Trustee Standke has confirmed with Todd Jensen that he will be doing the approach to the garage within the next couple of weeks and that part of his bid for the inside work included bringing in stone and leveling off.
The rotor on the old dump truck needs to be replaced. and is being taken to Tramburg’s for the repair.
Some manholes will need to have work done before winter so they do not cause damage to the snow plows. It is estimated the cost will be $800.00 - $1,000.00.
The lift stations will be cleaned.
The lagoon is ready to start discharging in October. Samples have been sent for phosphorus testing.
O’Brion should start on the work around the cell at the lagoon.
Trustee Standke said we should look at getting power to the walk bridge so lights can be put on it.
Trustee Standke confirmed with Mike Anthon that he would make a 36’ culvert for the Church Street project. The cost is $40.00 per foot. A MOTION WAS MADE BY Trustee Schulze and seconded by Trustee Durtschi to purchase the 36’ culvert at $40.00 per foot from Anthon Enterprises. All Trustees – aye –motion carried.

POLICE DEPARTMENT – CHIEF VAN GYSEL
The monthly report was presented and reviewed.
Jeff Miles will be helping to frame up the doors in the PD office extension.

OLD BUSINESS
Community Build – Sept 17th for the new playground equipment. There is a list of @ 125 to help with the project. Trustee Robbins will pick up buns from Sun Prairie and make Sloppy Joes. The Parent Support Group is donating hotdogs. Volunteers have been asked to bring desserts and chips. Trustee Standke will ask for the skid loader from Oelke Construction to unload the equipment from the flatbed truck provided by Badger Express. There will be 2 quad runners to go between the parks. The Village will provide beverages.

NEW BUSINESS
Ordinance 14-1-34(10(a), Variance for Village CSMs – A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Durtschi to grant a variance to the Village from Ord. 14-1-34(10)(a), of the restriction of not more than 4 lots by any division, enabling the creation of 5 lots and approve the CSMs created from CSM 3395 and any subsequent division or redivision of this property(created from CSM 3395) within the next 10 years can be done by CSM. All Trustees – aye – motion carried.
Municipal Court Budget – The second half of the start up fees will be distributed in 2006. An ECCJMC meeting will be held on Sept 21 to decide if a percentage of surplus from 2004 will be distributed back to the municipalities in 2006. The proposed budget for 2006 was reviewed. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Standke to approve the 2006 ECCJMC budget. All Trustees – aye – motion carried.
Fall River Community Recreation Dept. – A preliminary budget was presented. The budget is approved by the School Board. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Durtschi to approve the $7,000.00 contribution for 2006 to the FRCRD. All Trustees – aye – motion carried.
Bartender licenses – for possible approval: Melissa Hawker, Michael D. Oestrcih and Noreen Will. The applications and recommendations from the Police Dept were reviewed. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Schulze to approve the bartender licenses for Melissa Hawker and Noreen Will, and deny the application from Michael Oestrich. All Trustees – aye – motion carried.
Meeting time change – It was decided not to change the time of the meetings.
Picnic License – A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Durtschi to approve the picnic license for Savanna Oaks Cultural Center for October 22, 2005. All Trustees – aye – motion carried.



MINUTES, BILLS AND FINANCIAL REPORT
Minutes – A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Durtschi to approve the minutes of August 9, 2005. All Trustees – aye –motion carried.
Bills – A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Schulze to approve the bills presented for payment. All Trustees – aye- motion carried.
Financial Report – A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Robbins to approve the Financial Report for August 2005.

PRESIDENTS REPORT
Trustee Abegglen has agreed to attend the Columbia Co LRIP meeting on Monday, September 19th.
There is a Rural Water meeting on obtaining grants – President Lubenau would like to see Bob or Craig attend this meeting.
We should check with the Fire Dept to see where the flags are and why they are not up yet.
The Finance committee will meet on Sept 21st at 7:00 PM to begin work on the 2006 budget.
ADJOURNMENT
A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Standke to adjourn. All Trustees – aye – motion carried.