November 8, 2005 - November 2005

VILLAGE OF FALL RIVER
BOARD MEETING
Tuesday, November 8, 2005 ~ 7:00 PM

MINUTES

President Lubenau called the meeting to order.

Trustees present: Abegglen, Schulze, Robbins, Durtschi, Kennedy and Standke.
Village representatives: Kory Anderson-General Engineering, Craig Schultz-Public Works, Brent Van Gysel-Chief of Police, Marie Abegglen-Clerk-Treasurer.
Guests: Herman Kraus, Linda Laitinen-Schultz, and Debbie Olson

A motion was made by Trustee Standke and seconded by Trustee Durtschi to approve the agenda. All Trustees – aye –motion carried.

GENERAL ENGINEERING
*Review of Planning Commission Meeting on November 2nd
>CK Enterprises Idle Waters Preliminary Plat submittal – issues discussed are: lake access, lot frontage, building setback lines, annexation and the location of a common lift station for this development and Nature’s Place. Still need storm water management plan, covenants, etc. to review and approve.
>Nature’s Place Phase III PIP – There is concern with the plans for two 60 unit apartment buildings. Mr. Vogel was to give examples for anyone to visit. President Lubenau talked to the Fire Chief, Gene Adam. Gene was not aware that this was to be a three story building. He has concerns that our fire department equipment would not be able to meet the needs of a fire in this type of building. This type of a building needs dedicated ownership and management in order to be properly maintained and controlled. President Lubenau asked for the Board’s input. The general feeling was that this was too big of a building for our community. 16 – 30 units per building would be more acceptable. Parking was also a concern.
>Cardinal Country Day Care Site Plan – All Construction presented a revised layout at the PC meeting that meets all pertinent sections of the Village Ordinances. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Kennedy to approve the revised layout contingent upon Village Engineer approval of the storm water management/erosion control plan, payment of review, administrative and application fees with the approval of an early start permit for footings and foundations granted. A building permit not to be issued for the site until Kory has approved the storm water management and erosion control plans. His approval can be made to the Village Clerk.
>Developer’s Agreements for Nature’s Place – this item was tabled to the next meeting of the Village Board.
>Developers Agreement for Hometown Village – there was discussion on the proposed baseball and soccer fields. Mr. Kraus would like to share the cost of the building structure, fencing and benches and bleachers. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Durtschi to approve the developers agreement for Hometown Village with the changes that were discussed. The developer will need to execute the approved agreements and provide the letter of credit in a form acceptable to the Village Attorney before the preliminary plat is officially approved. All Trustees – aye – motion carried. Marie Abegglen asked Mr. Kraus about the cemetery property. The plat for his development has a property line different than what was known to the Cemetery Assoc. The plat shows the last pillar and part of the driveway on the plat. Marie asked if this could be given back to the cemetery. Mr. Kraus agreed that he would have that taken care of.
*Update on Current Projects
>2005 Subdivision Sidewalks – Final Assessment – Fehrman Construction has gone out of business. We have made contact with the bonding company because there is still an extensive punchlist and at least one subcontractor that is waiting to be paid from Fehrman. It is not known at this time whether the bonding company will hire another contractor to finish the work. We do not know how long this process will take. The restoration cannot be done until spring.
Kory prepared a draft final assessment that shows all the work on Lazy Lake Drive being assessed to the property owners. We cannot assess the restoration in the other two subdivisions until it is completed. The draft assessment includes only the concrete (and asphalt). We will have to amend the assessment next year, which means going thru another public hearing. Another concern is the additional cost to this project because Kory had to be here so often to respond to the complaints from the property owners and bad workmanship done by Fehrman.
>Steel Road Force Main Repair Project – The bid opening was held on Monday, Nov 7th. There were three bids resented. WD Navis, Inc of Waupun is the low bidder at $11,934.50. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Kennedy to award the project to WD Navis. All Trustees – aye – motion carried.
>Swarthout Road Haul Road Issues – Kory met with a DOT representative to discuss the use of Swarthout Rd to haul fill for the Ft. Prairie bridge project. Some of the areas have been damaged. The DOT has provided some prices for what they feel is the Village’s share for a total of @ $1250.00. The Board asked Kory to negotiate it down to @ $1,000.00.
>Lagoon Dike Work – O’Brion is questioning our shots of the final grade on top of the berm. He is claiming that he brought in more material than what was estimated. After much discussion it was decided that there was a misinterpretation of the bid quantity. O’Brion should submit was he is additionally asking for and the material tickets.
>Dam Repairs – Great Lakes Marine still has an extensive punchlist of remaining items to complete. We have @ $9,600.00 in retainage for this project.
Kory requested from FEMA some additional work (@ $28,000.00) to have covered under the grant. This does not include engineering. Because of the other disasters in the country it is difficult to get answers. The Madison contact said if he doesn’t get a response soon, that we can proceed with this work assuming the grant is covering the majority of the work. Kory will verify this in writing before starting any work.
>Quality Court Utility and Street Extension – There are a few remaining punchlist items. One is restoration and will not get resolved until spring. The other is settling of asphalt around manholes. A pay request has been submitted. The cost of repairing the manholes will be deducted from the request. The retainage of $500.00 will cover the punchlist items.

PUBLIC WORKS
*Well and pump testing at Well #1 – Kane St – Layne Northwest has looked at the well and given a price of $588.00 to test this well for upgrading to increase the pumpage. They believe this test will be enough, but if it isn’t another test can be done at a cost of $3800.00. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Abegglen to hire Layne Northwest to do the $588.00 test before going any further.
*Hire for snow removal – Don Miller is not interested in helping this year. They need help to get the Industrial area cleaned out before the heavy traffic gets to those areas. Suggestions were Jeff and/or Jerry Slotten. Trustee Standke said he would be willing to help if needed.
*Grading and graveling of new DPW garage – gravel should be brought in and the garage floor should be leveled so that it can be utilized.
Other business – Our DNR rep, Dave Bahrkahn stated we need 3 more sampling sites. This is to be done twice a month. It needs to be a faucet that can be heated (torched) before running water for a sample.
The estimate from Lane Tank to paint the old water tower is $37,000.00. It has been 15 years since last painted.
It was requested to keep the old dump/plow truck in the bay at the Community Hall. It needs to be kept in a heated area so the salt does not freeze. President Lubenau will talk to Mark Watters to get the area cleaned out.
They are continuing to pick up leaves. They discharged over 12 million gallons this fall and they are done discharging. It was OK’d to put up a no parking sign by “Center Street” to push snow.
This year was a major water testing year. There were no detects. Next year will be minimal testing requirements.
The old ice house should be cleaned out. Edgar Link and O’Brion Excavating will take down the building. It should cost @ $2,000.00.
Trustee Abegglen has received calls and would like to see parking stalls lined in the commercial areas.
The Clerk received a call to have alternate side parking. The Board stated this is not a cost effective process. The streets in Columbus are a good example of the results of alternate side parking. They never seem to get cleaned out.

POLICE DEPARTMENT
The monthly report was reviewed. Brent will have his officers work on the junked vehicles.

OLD BUSINESS
*Zoning code definition of building height – This is found is Village Ordinance 13-1-200(14), The vertical distance from the average curb level in front of the lot or the finished grade at the building line, whichever is higher, to the highest point of the coping of a flat roof, to the deck line of a mansard roof or to the average height of the highest gable of a gambrel, hip or pitch roof.
*Tree planting fee to include with building permits – This fee should be effective January 1, 2006. It is suggested the fee will be $250.00. The person paying the fee will get a tree. The trees will be purchased when there is enough accumulated funds to purchase a quantity at a better price than individually.
*Village Hall hail damage repairs – The only repairs that will be done to the Village Hall will be the roof vents that need to be replaced. The remaining funds received from insurance will be used towards replacement of the front door and Board room door.
*Central WI Community Action Council – Downtown Revitalization Program – no discussion at this time.
NEW BUSINESS
*Resolution to Amend the Fall River Community Fire District Inter-Municipal Agreement, Amendment #3 amends the formula for the division of cost. It would now include the EMS man hours for each municipality. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Abegglen to approve the Resolution and Amendment #3 of the FRCFD Inter-Municipal Agreement. All Trustees – aye – motion carried.
*Approve 2006 Budget and Assessment for Fall River Community Fire District – A MOTION WAS MADE BY Trustee Abegglen and seconded by Trustee Kennedy to approve the 2006 Budget and Assessment for the FRCFD. All Trustees – aye – motion carried.
*Board of Appeals decision from 11/7/05 - CSM from Randy and Debbie Olson to create a R2-Z Zero lot line for 125/127 Jennifer Lane duplex. The Board of Appeals recommends approval of the rezoning. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Durtschi to approve the rezoning for Randy and Debbie Olson. All Trustees – aye – motion carried.
*Bartender applications for possible approval: Meranda Pahl, Samantha Fishel, Amber Strauch. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Durtschi to approve the bartender applications as presented. All Trustees – aye – motion carried.
MINUTES, BILLS AND FINANCIAL REPORT
A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Schulze to approve the minutes of 10/11 and 10/18/05. All Trustees – aye – motion carried.
A MOTION WAS MADE BY Trustee Schulze and seconded by Trustee Kennedy to pay the bills as presented. All Trustees – aye –motion carried.
A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Kennedy to approve the Financial Report from October 2005. All Trustees – aye – motion carried.
PRESIDENT’S REPORT
The Village’s 160th Anniversary is 2006. He would like the Board to plan something special and to begin to think about what could be done.
A building permit can be issued to #1 Plumbing.
A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Durtschi to give the same employee benefit for Christmas as was given last year ($100 full time, $50 for part time)
ANY OTHER BUSINESS
No other business was presented.
ADJOURN
A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Standke to adjourn. All Trustees – aye – motion carried. Meeting adjourned at 11:15 PM.