January 10, 2006 - January 2006

VILLAGE OF FALL RIVER
NOTICE OF CAUCUS
January 10, 2006 ~ 7:00 PM
Fall River Municipal Building ~ 641 South Main St
NOTICE IS GIVEN that a Village Caucus for the purpose of nominating candidates to appear on the spring election ballot for the offices listed:
3 – Village Trustees
Incumbents: Ronald Abegglen and Judith Robbins
The term for Village Trustees is 2 years and the term begins on April 18, 2006

MINUTES – CAUCUS

President Lubenau called the Caucus to order. President Lubenau is not on the ballot and was able to chair the meeting. The floor was opened for nominations.

Dale Standke nominated Jeff Slotten Second by Ron Kennedy.
Ron Abegglen nominated Judy Robbins Second by Gerry Schulze
Gerry Schulze nominated Ron Abegglen Second by Dale Standke
Duane Durtschi nominated Pat Oelke Second by Dale Standke
Judy Robbins nominated Dale Standke Second by Ron Abegglen

President Lubenau asked for any other nominations. Hearing none, the nominations were closed. A MOTION WAS MADE BY Duane Durtschi and seconded by Gerry Schulze to adjourn the Caucus. All in favor – aye – motion carried.


VILLAGE OF FALL RIVER
BOARD MEETING
Tuesday, January 10, 2006 ~ (7:00 PM) Following the Caucus

President Lubenau called the meeting to order.
Trustees present: Abegglen, Schulze, Robbins, Durtschi, Kennedy and Standke.
Village representatives: Bob Niehoff – Public Works, Marie Abegglen – Clerk-Treasurer, Brent Van Gysel – Chief of Police (arrived @ 8:15 PM), Kory Anderson – General Engineering.
Guests: Jeff Slotten, Tom Vogel, Bill Braun, Paul Scharf, and John Ninnman.

Approve Agenda
Trustee Abegglen asked that discussion about Sleepy Hollow Road and the Recycling Center be added to new business. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Schulze to approve the agenda with the additions as noted. All in favor – aye – motion carried.

GENERAL ENGINEERING
*Review of PC (Planning Commission) Meeting
*Revised Preliminary Plat for Idle Waters Estates – CK Enterprises submitted a revised preliminary plat. Items discussed at the PC meeting to be addressed by the developer as a condition of the preliminary plat approval are:
Annex lands outside Village limits. The developers agreement will incorporate that the developer pay the required tax amount that needs to be sent to Fountain Prairie for 5 years.
Show floodplain locations and elevation on the plat.
Show 5 foot sidewalk on plans, parallel sidewalk to the ROW at rounded street corners, show sidewalk in the eyebrow, not in the median.
Manhole locations, hydrant spacing and light pole locations need to be revised and shown on the plat or separate attachment.
Bedrock is an issue for utility and future home construction. Sewer and water mains will constructed in a common trench and top of wall elevations for home foundations will have to be approved by the building inspector as provided by the developer in the plat documents.
The PC recommends approval. AMOTION WAS MADE BY Trustee Standke and seconded by Trustee Schulze to approve the preliminary plat, construction plans and specifications for street and utility improvements, storm water management and erosion control plans, protective covenants and deed restrictions (with Village Attorney to review prior to approval), and rezoning, with the conditions the developer address the items listed above, annex lands outside the corporate limits, pay all required review, administrative, and platting fees prior to preliminary plat approval as well as executing the developer’s agreement and providing the irrevocable letter of credit in a form acceptable to the Village Attorney. Kory will work with the developer and Attorney in preparing a draft developer agreement and storm water easement agreement. All Trustees – aye – motion carried.
*Revised Preliminary Plat for Nature’s Place Development –
(a) Revised PIP Submittal – Phase III Natures Place PUD – Tom Vogel presented the revised PIP for Phase III with the changes asked for at the PC meeting. The PC recommended approval contingent on the changes being made. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Durtschi to approve the PIP for Phase III of Nature’s Place subdivision with the conditions: pay all required review, administrative and platting fees prior to PIP approval as well as executing the developer’s agreement and providing the irrevocable letter of credit in a form acceptable to the Village Attorney (separate agreement and letter of credit will need to be provided for Phase III; the developer submit and receive approval of from the PC and Village Board for:
Building Plans including elevations, exterior materials and colors.
Specific Landscaping Plans to match building elevations
Specific Condominium Documents
Specific Agreements that are pertinent to the operation of the complex
Detailed Engineering sewer, water, storm sewer plans as well as a storm water management
and erosion control plan.
*Revised Phase I/Phase II Layout – The Preliminary Plat has changed since the last meeting. The PC recommends approval by the Village Board. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Abegglen to approve the Preliminary Plat for Nature’s Place Phase I/II, construction plans and specifications for street and utility improvements, storm water management and erosion control plans, protective covenants and deed restrictions, and rezoning, with the conditions the developer address the items listed:
Show zoning for future zero-lot line lots as R2 - Two Family
Address hydrant spacing and location of light poles on the plans
Show a 5 foot wide sidewalk on the plans
Provide a fence to be installed at the top of the retaining wall along Lots 4-7 for safety concerns
Add to the typical street cross section geotextile and 12” of breaker run;
and the developer pay all required review, administrative and platting fees prior to preliminary plat approval as well as executing the developer’s agreement and providing the irrevocable letter of credit in a form acceptable by the Village Attorney. Kory will work with the developer and attorney in finalizing the developer’s agreement. The Prairie Street reconstruction will need to be resolved before the agreement can be finalized.
Prairie Street Reconstruction – A meeting will be set up to discuss this with Dave Wagner, the Village Financial Advisor.
Subdivision Sidewalk Project update – There has been no response from the Bonding Company for Fehrman Construction. We are asking dis-satisfied residents to write to let us know their concerns. The letters will be forwarded to the Bonding Company. Kory, Karl Green, Mike and Marie met with the Todds regarding their issues. Some costs were reduced because one side of their corner lot has already been assessed for.
Any other engineering issues – The developer’s agreement for Hometown Village is ready to be signed. Once that is done the sewer extension work can start. We have been granted LRIP funds in 2007 for Prairie Street. We should be getting billed for the Steel Road force main work that is done. The dam work punch list needs to be reviewed. There is still work to be done. We should put out advertisement for bids on the boat ramp upgrade.

PUBLIC WORKS
The pumpage report for 2005 was presented. @1,300,000 gallons more were pumped than last year. There continues to be problems with the lagoon lift station. Bob should contact LW Allen to see if they can come up with a solution and the cost to do so. The Recycling Center has been a mess lately. People are leaving mattresses, box springs and such. Bob will check with Columbia County Recycling to see if they have any signs that could be posted in that area. The flow test done on the Kane Street well indicates that it could be upgraded. There is another test that needs to be done before going ahead with the upgrade. Bob will contact them for prices. The building needs to be worked on also. Bob is expecting to need surgery on his knee. He will be on crutches for about six weeks. He should be able to come back on light duty after two weeks. He is looking to have the surgery in February. Trustee Abegglen asked if Sleepy Hollow could be set as a one way street for the day of Shiverfest. Bob will contact the County Highway Dept to see if they have barricades and one-way signs that could be used. Bob should confirm the bid for the concrete work that needs to be done inside the new DPW Garage. Central Electric should be contacted to see if they will do the work to put lighting on the foot bridge.

OLD BUSINESS
Finance Committee report on part time employee benefits – A MOTION WAS MADE BY Trustee Kennedy and seconded by Trustee Schulze to increase the hourly rate for Laurie Butterbaugh to $10.50 and allow 3 personal days if earned in 2006. For every 52 days of unmissed work, 1 personal day will be earned, cumulative to 3 days.
Date for Meeting with Mark Watters – A meeting will be set to meet with Mark on Tuesday, January 24th at 5:00 PM.

POLICE DEPARTMENT
Monthly report – The monthly report was distributed and reviewed. The remodeling of the Police Office is coming along. New carpeting has been laid in the office and the entry of the Village Hall. Another phone can be ordered out of the Police budget.

NEW BUSINESS
Bartender license for possible approval: Daniel Durtschi and Leon Hill. The Police Dept has approved both applicants. A MOTION WAS MADE BY Trustee Schulze and seconded by Trustee Standke to approve the bartender licenses for Dan Durtschi and Leon Hill. Trustee Durtschi abstained. All other Trustees – aye – motion carried.

MINUTES, BILLS, FINANCIAL REPORT
A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Durtschi to approve the Minutes of 12/13/05. All Trustees – aye – motion carried.
A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Schulze to pay the bills as presented. All Trustees – aye –motion carried. Trustee Standke made the Board aware that the bill from O’Brion Excavating did not charge for 139 yards of dirt that was hauled, only the loading and hauling.
A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Abegglen to approve the December Financial Report. All Trustees – aye –motion carried.

PRESIDENT’S REPORT
Adams – Columbia Electric has submitted a blanket permit letter. A MOTION WAS MADE BY Trustee Kennedy and seconded by Trustee Schulze to charge the same fee that is charged to WE Energies and Centurytel, $1000.00 per year. All Trustees – aye – motion carried.
The Annual Chamber of Commerce Dinner is Monday, January 16th, at 6:00 PM.

ADJOURNMENT
A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Schulze to adjourn. All Trustees – aye –motion carried. Meeting adjourned at 8:50 PM.