February 14, 2006 - February 2006

VILLAGE OF FALL RIVER
BOARD MEETING
Tuesday, February 14, 2006 ~ 7:00 PM
MINUTES
Call to order – President Lubenau called the meeting to order.
Trustees present: Abegglen, Schulze, Robbins and Durtschi. Absent: Kennedy and Standke.
Village representatives: Marie Abegglen-Clerk-Treasurer, Craig Schultz-Public Works, Brent Van Gysel-Chief of Police, Kory Anderson-Village Engineer, Dave Wagner-Village Financial Advisor, Karl Green-Village Attorney.
Guests: Kaiser Dix, Chuck Schellin, Kurt Lepak, Betty and LeRoy Dieckhoff, Jeff Slotten, Jason Barnum, Paul Scharf and Bill Braun.

Approve Agenda
The bartender license applicant withdrew her application. Don Johnson will not be able to attend tonight’s meeting. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Schulze to approve the agenda with the deletions as noted. All Trustees – aye motion carried.

ENGINEERING, ATTORNEY & FINANCIAL ADVISOR
Dave Wagner called to say he would be a bit late. The order of the agenda items, as discussed, is not as stated on the agenda.
*Annexation Ordinance 13-1-160(021406) from David & Karen Kuck – discuss and possible action. The Village Board must consider the recommendation from the State before acting on an annexation. We have not received that as of today. A MOTION WAS MADE BY Trustee Abegglen and seconded by Trustee Durtschi to table this item until the next meeting and we have received the letter from the WI Dept of Administration. All Trustees – aye – motion carried.
*Preliminary Resolution 060214, Lift Station and sewer interceptor. President Lubenau read the Preliminary Resolution Declaring Intent to Exercise Special Assessment Powers Under Section 66.0703 WI Stat. For Lift Station and Sewer Interceptor Benefiting Properties in the following Subdivisions: Hometown Village and Future Border Subdivision. There is an agreement between Herman Kraus and Russell Borde Estate. That agreement states that Herman Kraus will pay his share of the costs and will pay the interest due from the Borde Estate for 5 years or until that future subdivision begins development. A MOTION WAS MADE BY Trustee Schulze and seconded by Trustee Durtschi to approve Resolution 060214(1). All Trustees – aye – motion carried.
*Boat Ramp Rehabilitation – Bid results – discuss and possible bid award. The Bid Tabulation was provided to the Board members. Bids ranged from $17,509.40 to $46,396.85. The low bid is from Badger Excavating. The bids came in higher than the estimated cost of $10,500.00. The biggest difference was the estimated cost of pre-cast panel concrete ramp at $3900.00 vs. actual of $11,654.40. The DNR is willing to fund the increased cost at the 50/50 share. The grant award will be increased from $8,132.50 to $11,713.20. The Village has not worked directly with Badger Excavating, but they have done work in the Village. References have been checked out and favorable answers received. A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Schulze to award the contract to Badger Excavating. All Trustees – aye motion carried.
*Update on Sidewalks. Kory has contacted Jim Grothman and verified that they were hired and work completed to set property pins as the punchlist stated. We have not verified that they are all done. Kory provided the revised costs for the Todds on Lazy Lake Drive. They asked for extra work at an estimate from Fehrman of $800.00. The actual charge from Fehrman was $2150.00. Kory was able to work out a price of $1100.00 from the contractor. The assessment will also be reduced for the difference of the corner footage that was already assessed in a previous project. A letter will be sent to the Todds to notify them of the final assessment.
*TIF Bond Resolution for Robbins Manufacturing - A Resolution Authorizing the Issuance of a $900,000.00 Tax Increment Project Revenue Bond of the Village of Fall River, WI to Robbins Group LLC. Financial Advisor, Dave Wagner explained the 2006/7/8 Financing plan that he provided to the Board. The Tax Increment Project Revenue Bond provides an incentive to keep industry in Fall River. Payments could total up to $900,000.00. The annual payment is limited to 70% of new tax increment created by the increase in the industry. This does not count against the Village’s debt limit and there is no risk to the Village. The Resolution 060214(2) was read by Title only. Exhibit B will be revised showing a semi-annual payment and a new schedule will be provided. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Schulze to approve Resolution 060214(2), A Resolution Authorizing the Issuance of a $900,000.00 Tax Increment Project Revenue Bond of the Village of Fall River, WI to Robbins Group LLC. All Trustees – aye –motion carried.
*Prairie Street Improvements – review the recommendation from financial advisor, Dave Wagner – discuss and possible action. Dave Wagner provided options for the financing of the proposed upcoming projects for the Village. Kory provided an updated cost estimate for the projects the Board is considering. The lift station will be done first. Dave recommends borrowing from a local bank for up to a 10 year period. The bigger borrowing could be done in August. Dave will work on the numbers again and have something for the next month’s meeting.
*Attorney Green has received a response from Fehrman Construction. They state they will complete the punchlist items in the spring of 2006 as soon as the weather allows. Karl suggests we send them a time table and deadline. He will contact the bonding company to see what their position is on this.
Karl will draft an annexation ordinance for the Kuck property and include the tax payback to Fountain Prairie in the ordinance.
*Don Johnson/Cardinal Country Day Care – inquire/request to purchase lot from Village – discuss and possible action. Don was unable to attend the meeting. The Board discussed the sale of the lot on Steel Road to Don Johnson. A price was not determined. If the road needs to be moved, the Village would need to recover that cost and try to recover some of the lost revolving loan funds.

PUBLIC WORKS
*Layne Northwest, Jason Barnum - Rehab of Well #1/Kane Street. Jason provided the results of the first test done on the well. He believes the well is capable of up to 350 GPM. The next step is to install a test pump at $3,800.00. A refurbished pump would be put in for an additional $8,800.00. They will take care of all notices to and compliance with the DNR.
*A proposal was received from Lane Tank Co. to paint the 60,000 gal water tower at $37,440.00. Trustee Robbins would like to see at least one more proposal.
*Ray Rohrbeck – Miller, Bradford – tractor trade-in – discuss and possible action. Ray would take the old tractor as a trade-in for $10,000.00. A new machine would be close to $50,000.00 with the trade. A new tractor without the turbo charge would be @ 73HP. The existing snow bucket would work but some pins may need to be moved. No decision was made. PW will contact another company for a price on a similar tractor.
*Any other business. PW received two bids for the concrete work in the garage. Total Concrete - $8,000.00 and FW Shepard Concrete - $8200.00. No decision was made. A non-resident was caught dumping their trash at the recycling center. A citation was sent to them. The cost for the hangers to put in the garage for the Xmas decorations would be @ $1,400.00. EK Machine is going to look into creating something less expensive. Ryan Hendricks is available to mow again this summer. He would like an increase in pay - $10.00 per hour. Marie wondered if he could help in the office for the 2 days per week that Laurie isn’t here. No decision made. Trustee Abegglen thanked Bob and Craig for all the help getting things ready for Shiverfest.

POLICE DEPARTMENT
*Monthly Report was reviewed.
*Any other business. Chief Van Gysel introduced the new part time officer – Aeriond Liu.

NEW BUSINESS
*Dennis Buchda/Richards Insurance – 2006-2007 Policy/Premiums. The insurance renewal was reviewed. The biggest increase was in the Workman’s Comp. Beth Baldwin will work on getting the Personnel Manual for Fall River completed.
*Bartenders for possible approval – Tammy Burns. Candidate withdrew her application.
*Temple Display – Bruce Sanderson – February sale on Christmas Decorations. The catalogs were given to Trustee Robbins. The Chamber of Commerce may be interested in making a purchase.
*Comprehensive Planning – Jim Beaudoin request to continue with planning. President Lubenau will contact Ron Steiner to see what the plan is and if a grant has been applied for.

OLD BUSINESS
*Any business for discussion. No discussion.

MINUTES, BILLS AND FINANCIAL REPORT
A MOTION WAS MADE BY Trustee Abegglen and seconded by Trustee Robbins to approve the minutes of 01/10/06. All Trustees – aye – motion carried.
A MOTION WAS MADE BY Trustee Abegglen and seconded by Trustee Durtschi to approve the January Financial Report. All Trustees – aye – motion carried.
The Clerk asked if election inspectors can be paid for the training time that is needed for them. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Durtschi to pay $6.00 per hour for the training. All Trustees – aye – motion carried. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Schulze to pay the bills presented. All Trustees – aye – motion carried.

PRESIDENT’S REPORT – No report from the President.

ANY OTHER BUSINESS FOR DISCUSSION – No other business.

ADJOURNMENT
A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Schulze to adjourn. All Trustees – aye – motion carried. Meeting adjourned at 10:50 PM.