June 13, 2006 - June 13, 2006

VILLAGE OF FALL RIVER
BOARD MEETING
Tuesday, June 13, 2006 ~ 7:00 PM
MINUTES

President Lubenau called the meeting to order
Trustees present: Schulze, Robbins, Durtschi Kennedy (arrived at 8:00 PM) and Slotten. Absent: Abegglen.
Village Representatives: Marie Abegglen – Clerk-Treasurer, Craig Schultz – PW, Brent Van Gysel – Chief of Police, Kory Anderson – General Engineering and Karl Green – Village Attorney.
Guests: Tom Vogel, Betty Long, Bill Braun, David Kuck, Paul Scharf, George Peeper and John Ninnman.

Approve Agenda
The Preliminary Resolution 060613 s/b 060613(1), Add Resolution 060613(2) to amend the building permit fees, under Public Works – discussion and possible action on a new lawn mower and add under bartenders for approval: Dawn Colbeck, Dan Durtschi, Heather Grebel, Leon Hill and Corrine Schmitz. A MOTION WAS MADE BY Trustee Slotten and seconded by Trustee Schulze to approve the agenda with the changes/additions as noted. All Trustees – aye – motion carried.

ENGINEERING/ATTORNEY/FINANCIAL ADVISOR
*Planning Commission Update 05/31/06 - The Preserve at Lazy Lake Conceptual Plan – The concept layout presented at the PC meeting had been recommended for approval by the Board. A revised plan was submitted at tonight’s meeting. Lots along Street A were increased from @70’ of frontage to 72’ to 74’ of frontage. Lots along Street B were changed from current ordinance requirement of 90’ of frontage to 80’ to 85’ frontage. The future area of development would be full size lots. They would bring Street A and B into together. It would be submitted as a PUD because it varies from ordinance requirements. The lift station would be placed in this subdivision, in an outlot. This lift would service Nature’s Place Subdiv as well as this Lazy Lake preserve and the future development. The water main would be looped right away. A MOTION WAS MADE BY Trustee Schulze and seconded by Trustee Durtschi to accept this Conceptual Plan for the Preserve at Lazy Lake. All Trustees – aye – motion carried.
*Preliminary Resolution # 060613 for Prairie Street Special Assessment Project. Kory needs this Resolution passed in order to start the preliminary plans, specifications, cost estimates and preliminary assessment roll. We will be receiving a LRIP grant as long as the bid is not awarded before we receive the agreement from the state. Trustee Robbins stressed that nothing is done before we have those approval papers. A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Robbins to approve Resolution 060613(1) Preliminary Resolution Declaring Intent to Exercise Special Assessment Powers under Section 66.0703 WI Stats. All Trustees – aye –motion carried.
*Prairie Street Water Main – Amendment to Nature’s Place Developer’s Agreement. This amendment allows Vogel to recapture costs he has fronted in order to start the installation of the water main along Prairie Street. These are costs that could be assessed to other benefiting properties (Dieckhoff, Nemitz and Kuck). A MOTION WAS MADE BY Trustee Slotten and seconded by Trustee Durtschi to approve the Amendment #1 to the Developers agreement for plat of Nature’s Place Subdivision. All Trustees – aye – motion carried.
*Boat Landing update. The concrete panels and the dock were installed last week. A small handicapped ramp leading up to the dock needs to be provided and installed. There is paving just up from the ramp that needs to be done. The area of this work was originally estimated to be @ $700.00. Trustee Durtschi met with Kory at the site today. It would be better to expand the area to be replaced. If not, it would be a patchwork job. It is estimated the additional cost would bring the total up to @ $1400.00. A MOTION WAS MADE BY Trustee Schulze and seconded by Trustee Durtschi to go ahead and do the additional work. All Trustees – aye – motion carried.
*Subdivision Sidewalk Update. WJ Construction has been hired by the bonding company to finish the work. Today is the first day that Kory has had a chance to look at what has been done. His report will follow as soon as possible. We have not heard anything more from Jungenberg. The Clerk noted that an adjuster did stop from the insurance company, shortly after they made their claim. General Engineering has said they would be responsible for payment of a section of sidewalk that was replaced. They will submit a credit to the Village for $4700.00 to be used for future projects. Kory will address WJ Const. And the bonding company about the unsatisfactory restoration work.
*Sidewalk Ordinance – An amendment to the sidewalk ordinance will be in place for the July Board Meeting. There is a change in the width of the sidewalk from 4 feet to 5 feet. The Subdivision ordinance needs to be changed from the sidewalks being installed within 6 months of occupancy to the requirement that the subdivider is required to install sidewalks as part of the development. Any sidewalk damaged during construction will need to be repaired before occupancy is granted. The Street Committee should review a sample ordinance and policy from Portage. Then discuss any other changes that should be made.
*Impact Fee limitation into law regarding park fees – Governor Doyle signed into law a bill that prohibits municipalities from imposing park land or other fees on developers in lieu of requiring land dedication as a condition of land division approvals. The impact fee process must be used to fund the purchase and improvement of park land. Impact fees require a study and report completed in order to charge any fee. We may need to “clean up” our ordinance to eliminate our fees. Atty. Green will look into whether agreements already signed will be “grandfathered”. We have a sample impact fee that should be distributed to the Board members to review.
*Resolution 060613(2) Amending the Building Permit Fee Schedule. There was discussion of increasing the building permit fee for new residential housing. The increase would be $250.00 per 100 linear feet of frontage. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Schulze to increase new residential building permit fees by $250.00 per 100 linear feet of frontage. This amount will be put into a fund to supply trees to new residential areas to be determined by the Board. All Trustees – aye – motion carried.
*A resident, John Ninnman inquired if the Board had any intentions of putting in curb, gutter and sidewalk on Church Street, beyond Fox Trail. There is not an immediate plan. Eventually this will be done. It may be when the area between Church St and Lienke Rd starts to be developed.
*Atty Green needs to have Nature’s Place Fall River Association papers and covenants. The Johnson Properties Loan agreement needs to be signed and recorded. MBA Investments need to complete paperwork and submit it for a Revolving loan.

PUBLIC WORKS
*Lawn Mower – The 455 mower, purchased in 1994, needs the differential repaired. The estimate for the repairs is $1500.00 - $2000.00. George Peeper of Midstate Equipment presented 3 options for the purchase of a new mower. It was decided to trade in the 455, deck, cab and front broom. Purchase a new model X740 and 60” deck. The bottom line price is $7350.00. A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Robbins to purchase Model X740 lawn & garden tractor with a 60” mower deck, trade in the 455, deck, broom and cab for a purchase price of $7350.00. Trustees Schulze, Robbins, Durtschi and Slotten – aye. Trustee Kennedy – no. Motion carried.
*Well #1 problems – After the installation of the new pump at Well #1-Kane St, the well began pumping larger quantities of sand which are likely a result of broken formation. Layne suggests installing a sand separator which will protect the pump equipment and minimize the sand pumped into the system. After the equipment is installed, we can explore well development options to remove the sand pumping issue and further increase the capacity of the well. If nothing is done it would eventually ruin the pump. A MOTION WAS MADE BY Trustee Schulze and seconded by Trustee Kennedy to purchase and have installed the Sand Separator for a price of $3210.00. All Trustees – aye – motion carried.
*Lagoon dike work – Trustee Durtschi met with Kory at the lagoon. It is one to two inches off in areas from the set level. Kory said that it could be left at those levels. The weeds need to be removed and the seed matting put down. O’Brion Excavating can finish the job for $900.00. $900.00 is the difference of what has been paid vs. the bid he gave the Village. Trustee Durtschi will follow up with O’Brion.
*Auto locks for park restroom doors. This was mentioned at the last Rec Dept meeting. Arnie Oelke received a price for automatic locks for the bathroom doors. The price for each door is $1185.00. It was decided that the DPW will unlock the bathroom doors in the morning and the Police Dept will lock them at night.
*Brayton Park restroom update – no update at this time
*Recommended Trees for planting on the terrace – We have a few different lists of recommended trees. The Street Committee is to set up a meeting to compile a recommended list and bring it to the July meeting for approval.
PW Report – The four lift stations have been cleaned. They found a mop head in the Dykstra Dr lift station. The CMAR Report is almost complete. The four parties that used the park shelters did an excellent job cleaning up after themselves. Chief Van Gysel asked when he would be able to use the third bay of the garage. Vehicles need to be moved out. The two dump trucks can be moved out now. When they have salt on them, they need to be in a heated garage. They do not both fit in one bay. The Board members should take a look to see what can be worked out. Ryan Hendricks should be working in the Clerk’s office on Monday and Tuesday. A date has not been confirmed for the Safety Meeting in Columbus. They will address Protective Apparel & Lifting. Bob and Craig will attend when the date is set.

POLICE DEPARTMENT
*The Monthly Report was distributed and reviewed. Chief Van Gysel said the calls were up about 30 calls from last month. He has applied for a grant for new radios. The county system will be changing. The current equipment will not work. The grant is for 8 radios. They will be distributed between the PD, DPW and FD. The grant is a 75/25 split. He has hired two new part time officers, Jake Vosters and Tyler Mortensen. The Centurytel bill is over $500.00 due to the networking new phones needed in the remodeling of the PD office.
*ECCJMC – Chief Van Gysel reported on the Court meeting on June 7th. State Statute does not allow the municipal judge to live outside any of the communities in the court system. The Court Board approved an increase in the judge’s wage of $500.00 for the first year of the 2 year term and $500.00 in the second year of the two year term. This brings the annual salary for the judge to $13,500.00 and $14,000.00 for the 2 year term. The judge’s position will be up for re-election in 2007. The Court Clerk is to look into getting DSL service for her office. A revised Proposed Budget will follow.

OLD BUSINESS
*Increase in water and/or sewer rates – The Board decided to apply for an increase of 3% for water and sewer rates. The water rate increase is a simplified rate increase thru the PSC. It will be brought for a formal motion in July.
*Central WI Community Action Council – Intent to apply for CDBG – President Lubenau signed the papers needed for the grant application.

NEW BUSINESS
*Alcohol Beverage Licenses for 2006-2007 – discuss and possible action
Class B Fermented Malt Beverages and Intoxicating Liquor
**Mary Ellen Jones, 519 S Main St – Hartt’s Tavern
**Shirley Wellnitz, 310 N Main St – E-Z Axis
**Kenneth & Julie Koch – 115 Dykstra Dr – Sports Page Bar & Grill
**Mark Watters, 187 Ingalsbe St., Columbus– Fall River Comm Hall
Class A Fermented Malt Beverage & Intoxicating Liquor
**Bhupinder Bopari, 1747 Center Ave, Janesville – Mobil Mart
Temporary (Picnic) License Class “B”
**Fall River Fire Dept for July 20 – 23, 2006
A MOTION WAS MADE BY Trustee Kennedy and seconded by Trustee Schulze to approve the Class A and Class B licenses on file. All Trustees – aye – motion carried.
*Bartender Applications for 2006 – 2007 – Discuss and possible action: Elizabeth Adam, Eugene Adam, Gregory Beers, Kathleen Dowdle-Webb, Tressan Firkus, David Judd, Scott Karow, Steven O’Brion, Debra Vander Werff, Dianna Dykstra, Tina Wolf
Add to the list of applicants: Dawn Colbeck, Dan Durtschi, Heather Grebel, Leon Hill and Corrine Schmitz. A MOTION WAS MADE BY Trustee Schulze and seconded by Trustee Durtschi to approve the bartender applications on file. All Trustees – aye –motion carried.
*Letter from Mark Miller – The Clerk read the response to our Resolution opposing ethics standards reporting. The Bill did not pass. Miller supported the original bill but did not support the amended version.
*Request from Gretchen Halvorsen to attend a Board Meeting. She should be extended an invitation to a Board meeting.
*State Election Board request for emergency contingency plans for elections disasters and a second elected official in charge. The SEB is requesting a copy of our emergency contingency plan. The Col Co Emergency Management Office would like another elected official to be listed as second in charge. President Lubenau designated Ron Abegglen for this position.
*Boat Landing insurance coverage – We received a letter from the LGPI Fund. They do not cover piers unless it is added as an endorsement. The cost of the insurance is $.52 per $100 of value. A MOTION WAS MADE BY Trustee Schulze and seconded by Trustee Durtschi to add the new pier as an endorsement.
*William and Mary Aski/MBA Investments/Sheet Metal Specialties – Revolving Loan request – We have not received the application yet. There were some questions on what documents they needed to provide. Atty. Green provided the checklist for the necessary documents. Contact will be made with the applicants.

MINUTES of 5/9, 5/16, BILLS, FINANCIAL REPORT
A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Schulze to approve the Minutes of 5/9/06 and 5/16/06. All Trustees – aye – motion carried.
A MOTION WAS MADE BY Trustee Schulze and seconded by Trustee Durtschi to approve the Bills for payment. All Trustees – aye – motion carried.
A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Durtschi to approve the Financial Report for May. All Trustees – aye –motion carried.

PRESIDENT’S REPORT
*Building Committee appointments – President Lubenau selected Ron Abegglen, Duane Durtschi - Chairman and Judy Robbins for this committee. A MOTION WAS MADE BY Trustee Slotten and seconded by Trustee Schulze to approve these appointments. All Trustees – aye – motion carried.
*Report from meeting with Mark Watters and the Community Hall. Mark stated he has been working on plans and hopes to begin work within the next month.

ANY OTHER BUSINESS
*Set meeting date for Personnel Manual review. Trustee Abegglen should set a date.
*Date and entertainment for Concert in the Park. The date of Friday, August 4th was set. Trustee Durtschi is going to contact someone for possible entertainment.
*Limbs of a tree are hanging over the sidewalk on N Main Street (the old barbershop property). They should be contacted to take care of trimming it up.

ADJOURNMENT
A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Kennedy to adjourn. All Trustees – aye –motion carried. Meeting adjourned at 11:00 PM.