May 8, 2007 - Board Minutes

VILLAGE OF FALL RIVER
BOARD MEETING
Tuesday, May 8, 2007 ~ 6:00 PM
Fall River Municipal Building ~ 641 South Main Street

AGENDA
(Agenda is subject to change)

I. Call to order

II. Approve Agenda

III. ENGINEERING
*Review of Planning Commission Meeting
Hometown Village Updates
*Church Street Lift Station, Force Main, Sewer Interceptor Update
*Prairie Street Improvements Update
*Quality Court Utility and Street Extension Update
*Sanitary Sewer System Updates
Spring Discharge from WWTF
Infiltration and Inflow Issues
Sewer Impact Fee
*Rock River TMDL – discuss and possible action
*2005 Sidewalk Project and Special Assessments - discuss and possible action
*Nature’s Place Street Lighting – amend Covenants and Homeowners Assoc.
*Prairie Meadows Contingencies
*Any Other Business

IV. ATTORNEY
*United Cooperative – Quit Claim Deed
*Community Hall Lease Agreement
*Amend Ordinance 7-1-10 Animal Feces – discuss and possible action
*New Ordinance 10-1-37 Parking of Vehicles Within Eight (8) Feet Of A Mailbox – discuss and possible action
*Amend Ordinance 9-1-21(c)
*Any Other Business

V. PUBLIC WORKS
*Speed limit signs – discuss and possible action
*Storm Sewer repairs On Kane St – discuss and possible action
*United Cooperative site work needed – discuss and possible action
*Water Tower update

VI. POLICE DEPARTMENT
*Monthly Report
*Officer on sick leave
*Any Other Business

VII. OLD BUSINESS
*FR Recreation Department Budget for 2007-2008 – discuss and possible action
*Set date for Committee to review Building permit fees and Ordinances





VIII. NEW BUSINESS
*Eugene Adam, Burning in Village limits – discuss and possible action
*Application on file for Part time Clerk Assistant
*National Appraisal contract for 2007 and 2008 – discuss and possible action
*Water & Sewer Rate Increases – discuss action to be taken
*Bartender Application on file for Adrienne Yerges – discuss and possible action

IX. MINUTES, BILLS AND FINANCIAL REPORT
*Minutes of 04/10/07 & 04/25/07, Bills for payment, Financial Report from April
*Water Utility Finances

X. ANY OTHER BUSINESS FOR DISCUSSION

XI. PRESIDENT’S REPORT
*Committee Appointments – discuss and possible action

XII. ADJOURNMENT

































VILLAGE OF FALL RIVER
BOARD MEETING
Tuesday, May 8, 2007 ~ 6:00 PM
MINUTES

President Standke called the meeting to order.

Trustees present: Abegglen, Schulze, Robbins, Durtschi, Kennedy and Slotten.
Village Representatives: Kory Anderson – General Engineering, Karl Green – Village Attorney, Bob Niehoff – PW, Brent Van Gysel – Chief of Police and Marie Abegglen – Clerk-Treasurer.
Guests: Eric Anthon of Vierbacher, Bill Braun – WBEV and John Ninnman.

Approve Agenda
There were no additions or changes. A MOTION WAS MADE BY Trustee Slotten and seconded by Trustee Abegglen to approve the agenda. All Trustees – aye – motion carried.

ENGINEERING
*Review of Planning Commission Meeting/Hometown Village Updates
The PC met with Herman Kraus and his engineer to discuss a revised park layout. The PC asked that the Village get what it was originally promised. They will provide an adult soccer field in the future Lot 87 with additional parking. They were going to contact the ACOE to see if the current layout could infringe on the area with a part of a soccer field. No update on this yet. Another option is to use the latest layout of 2 smaller soccer fields with modifications of relocating the shelter out of future baseball field, and revise the parking layout for more spaces and add access off of Community Drive. An amendment to the Developer’s Agreement will also have to be made to address the revisions.
The Developer would like to start plans for the CBRF and apartments for seniors on Lots 7 and 8. They feel they can start without the construction on North Main Street at this time. It is estimated to take 9-12 months for building construction. The PC agreed that he could continue conceptual plans. Detailed state approved plans, site plans, water and sewer plans, etc., would need to be submitted to the PC.
Herman’s plumber is working on fixing the leaks in the sewer laterals. Eric Anthon said they would either dig up laterals or televise to see if they can find the leaks. Erosion control concerns need to be taken care of. The building permits have been taken care of. The Church Street assessment prepayment is to be made between May 15 and the 31st. Trustee Kennedy suggested that no further permits be issued until we have received this money. General Engineering costs for the sewer problems have been billed to the Village but referenced to Herman. The Village then bills Herman.
*Church Street Lift Station, Force Main, Sewer Interceptor Update
The entire infrastructure has been installed and the lift station and generator startup has been completed. A final walk through will be completed in the next few weeks. There are manholes that need to be plugged at the bottom opening of the vent along the force main. There is a change order that needs to be signed in order for the contractor to move forward. The cost is approx $860 per manhole. A motion was made by Trustee Durtschi and seconded by Trustee Abegglen to sign the change order. All Trustees – aye –motion carried. Kory will inform the Developers of the change order.

*Prairie Street Improvements Update
Sidewalk, surface course of asphalt and restoration will be completed in the next 3-4 weeks. Kory met with LeRoy Dieckhoff about the drainage problem. They came to an agreement how to solve the issue. The contractor will address the grading concerns when they come back on site. A curb cut and concrete approach will be done by the contractor and will be added to Leroy’s assessment.
*Quality Court Utility and Street Extension Update
A pre-construction meeting was held today with the contractor and utility companies. The project should start once the vision corner easement is recorded. The required Public Meeting was held just before the Board meeting.
*Sanitary Sewer System Updates
Spring Discharge from WWTF
The spring discharge was completed late last week. 34,371,000 gallons were discharged.
Infiltration and Inflow Issues
The sewer lateral on Deer Run has been repaired. Bob has prices to fix three leaking manholes. These repairs are big steps to reducing infiltration. Another area that needs research is the sewer laterals along Bradley St from the school.
Sewer Impact Fee
General Engineering will complete a facilities planning and sewer impact fee study/report for $18,900. Billings will not start until 2008. Facilities planning can be completed in @ six months. The impact fee study/report can be done in a few months. Impact fees require a Public Hearing and Class 1 notice at least 20 days prior to a meeting. The Board asked GEC to break out the amount for just the impact fee study.
*Rock River TMDL – discuss and possible action
The Rock River Group came back with a minimum $2,000 fee per year. The village Board will stick with the $1,000, not any more.
*2005 Sidewalk Project and Special Assessments - discuss and possible action.
Haefner Bobcat Service will be starting the balance of the restoration for this project. President Standke stated that 234 Jennifer should not have any more work done to it and the assessment reduced. Marie noted that her sidewalk is heaved and requests that it doesn’t get marked for replacement at her cost.
*Nature’s Place Street Lighting – amend Covenants and Homeowners Assoc.
This was on the agenda to serve as a reminder that these items need to be completed. There is nothing submitted yet.
*Prairie Meadows Contingencies
Again a reminder that we need to keep an eye on the contingencies, to be sure that the Developer meets them.
*Any Other Business
Separate curb stops or shutoffs were not provided for each of the 4 units built in Hometown Village. There were 2 - 2” laterals for each 4 unit building. They would have to tear up the basement in order to install separate laterals at this point. A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Schulze to allow them to leave those units as is. There must be an inside valve to shut off the water. All future units are to have a separate water shut off. This can be done on the property behind the sidewalk. There will be no building permits issued unless this is complied with. All Trustees – aye – motion carried.

ATTORNEY
*United Cooperative – Quit Claim Deed
The attorneys for United Cooperative drafted the deed. This “cleans up” the property that needed to be switched around. The CSM was approved months ago. There is an old drain line on the property that must have been severed when they took down the buildings. It now floods in this area. Atty. Green is to write a letter to United Coop to have the drain line repaired.

*Community Hall Lease Agreement
The Clerk should meet with the Attorney to finalize the lease agreement with Mark Watters.
*Amend Ordinance 7-1-10 Animal Feces – discuss and possible action
Section (c) is added. Possession of Fecal Matter Removing Implements Required. This is to require anyone in possession of a dog, cat, horse or other animal to have in their possession a way to remove feces. Atty. Green read the ordinance in its entirety. A MOTION WAS MADE BY Trustee Abegglen and seconded by Trustee Durtschi to approve the Amended Ordinance 7-1-10. All Trustees – aye – motion carried.
*New Ordinance 10-1-37 Parking of Vehicles Within Eight (8) Feet Of A Mailbox – discuss and possible action
This is a new ordinance to prohibit parking in front of someone’s mailbox and not allowing mail to be delivered. Atty. Green read the ordinance in its entirety. Chief Van Gysel said the penalty for this ordinance would be a parking ticket and would be complaint generated. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Kennedy to approve Ordinance 10-1-37. All Trustees – aye –motion carried.
Both Ordinances will be effective on date of publication.
*Amend Ordinance 9-1-21(c)
There is a correction in the language of this ordinance that needs to be made. Atty. Green and the Clerk will work on getting it ready for the next Board meeting.
*Any Other Business
Atty. Green has read Ordinance 7-1-9 and has determined that the intent of the Ordinance is to prohibit pit bulls. The ordinance has been misinterpreted up to now. Pit bulls have been allowed as long as they have followed all the requirements in the ordinance.

PUBLIC WORKS
*Speed limit signs – discuss and possible action
The subject of the speed limit signs on North Main was revisited. A MOTION WAS MADE BY Trustee Abegglen and seconded by Trustee Slotten that the speed limit on North Main St after the cemetery would be changed to 35 and end 35 at the Village limits going out of town. Coming in the speed limit will be reduced to 35 near the Sleepy Hollow intersection and reduced to 25 at the current location. All Trustees – aye – motion carried. Bob will order the new signs.
There is a trailer parked on North Main Street every evening. Chief Van Gysel said he cannot issue a citation because it is moved every 24 hours.
*Storm Sewer Repairs On Kane St – discuss and possible action
This has been an ongoing problem. Bob has received a bid of $1570.00 from Great Lakes TV Seal to weld a band and fill the gap with polyurethane. They would also take care of three manhole repairs that need to be done for $1570.00. A MOTION WAS MADE BY Trustee Schulze and seconded by Trustee Abegglen to have Great Lakes TV Seal do these two repair jobs. All Trustees –aye – motion carried.
*United Cooperative site work needed – discuss and possible action
Atty. Green is to write them a letter.
*Water Tower update
The crew will be moving in tomorrow to begin the sandblasting and painting. The crew has asked to park their trailer behind the hall and have access to the shower and bathroom in the shop. The Board agreed that it would be OK. Chief Van Gysel asked if his officers could continue to use the area for showering also. Bob agreed that it could remain open for them.
Trustee Schulze stated that he will not be able to mow the area by the Welcome Sign on Johnson Rd. Bob said he could mow with the flail mower.
President Standke received a bid for exterior repairs for the well house on Kane Street. The bid is from Trowel Masters, LLC for $4900.00. We had budgeted $2,000.00 for 2007. No action was taken.
Bob has not been able to find the same size flags to put up for Memorial Day. He can get a larger flag for $10.50 each. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Kennedy to purchase 40 new flags @ $10.50 each. All Trustees – aye –motion carried.
Bob has a High School student, Wyatt Tramburg to help with the mowing this summer. A MOTION WAS MADE BY Trustee Abegglen and seconded by Trustee Schulze to hire Wyatt Tramburg for summer mowing at $8.00 per hour.
General Engineering has sent letters to Merton Barnish and Robbins Mfg regarding erosion control issues. Merton Barnish has hired Denure Excavating to repair the berm on Sunset Hills subdivision and clean out the ditch on Sleepy Hollow due to erosion. No one has had any contact from Robbins Mfg.
Trustee Abegglen suggested that we get prices for crack filling. This should be done before there are major problems on some of the streets. Bob will get some prices.
The back wall of the bathrooms at the Village Park has been vandalized again. The wall has been scrubbed for now.
Hometown Village has requested ¾” water meters. FR Utility has always used 5/8 – ¾” meters. PW has checked and a bigger meter would gain only 1 psi. The larger meter costs $94.40. The 5/8” meter cost is $73.10. A MOTION WAS MADE BY Trustee Schulze and seconded by Trustee Durtschi to provide the same meter size as we have always used. All Trustees – aye – motion carried.

POLICE DEPARTMENT
*Monthly Report
The monthly report was distributed and reviewed.
*Officer on sick leave
Sgt. McFarlane injured his knee and required surgery. He will be off 4 – 6 weeks. Chief Van Gysel will see that the Clerk gets a copy of the Doctor excuse. Trustee Robbins asked if Jim would be able to come in to do paperwork. He could but he could not be considered “on duty”. If a call came in he would not be able to respond. Part-time officers will help to fill in. Chief Van Gysel stated that he has five part-time officers on the current roster.
*Any Other Business
President Standke asked about an incident on March 24th. He would like to know if the officer on duty had followed up. Chief Van Gysel checked the records and found the information needed. The incident had been investigated.

OLD BUSINESS
*Eugene Adam, Burning in Village limits – discuss and possible action
Eugene Adam was moved up on the agenda. Burning is permitted if approved by the Fire Chief. Gene does not think burning should be permitted. Jim Kasper has a large pile of brush in his back yard and has asked the Fire Dept to burn it. This is not something that they want to make a practice of doing. He will do it for Mr. Kasper, but that is it. There is no need to change the ordinance. The Board agreed that burning more than a recreational fire is not a good practice.
*FR Recreation Department Budget for 2007-2008 – discuss and possible action
The Board was given copies of the Recreation budget for 2007 – 2008. The amount requested from the Village is $7,000.00, no increase from last year. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Kennedy to contribute $7,000.00 to the Fall River Community Recreation Dept.
*Set date for Committee to review Building permit fees and Ordinances
No date was set.

NEW BUSINESS
*Application on file for Part time Clerk Assistant
The Clerk has received an application from Marcia Sparks for part-time help in the Clerk’s Office. An interview will be set up.
*National Appraisal contract for 2007 and 2008 – discuss and possible action
The Clerk received a letter from National Appraisal regarding their fee for 2007. They have not reimbursed the Village for the portion of taxes lost due to an error by them regarding a tax exempt property. They will consider that amount, $1,745.27, as their fee for 2007. The proposed fee for 2008 is $3, 290.00. The Clerk should obtain more bids for 2008.
*Water & Sewer Rate Increases – discuss action to be taken
Water and sewer are due for rate increases. This is a subject to be looked into. Water may need to apply for a full rate increase, rather than just 3%. The percentage is decided by the PSC.
*Bartender Application on file for Adrienne Yerges – discuss and possible action
A MOTION WAS MADE BY Trustee Schulze and seconded by Trustee Abegglen to approve the bartender application for Adrienne Yerges. All Trustees – aye – motion carried.

MINUTES, BILLS AND FINANCIAL REPORT
*Minutes of 04/10/07 & 04/25/07, Bills for payment, Financial Report from April
A MOTION WAS MADE BY Trustee Kennedy and seconded by Trustee Durtschi to approve the minutes of 04/10/07. All Trustees – aye – motion carried. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Kennedy to approve the minutes of 04/25/07. All Trustees – aye – motion carried. A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Schulze to approve the bills for payment. All Trustees – aye – motion carried. The Financial Report did not include the LGIP transactions. A MOTION WAS MADE BY Trustee Abegglen and seconded by Trustee Schulze to approve the April Financial Report as presented. All Trustees – aye – motion carried.
*Water Utility Finances
The Water utility is short on funds at the moment. It may need to borrow from the Village to pay for the tower painting.

ANY OTHER BUSINESS FOR DISCUSSION

PRESIDENT’S REPORT
Joe DeYoung from MSA will meet informally on Friday, May 11th at 3:30 PM.
Chief Van Gysel asked about more lime for the ball diamond in Brayton Park. President Standke thought it would be fine for this year yet.
President Standke asked if our insurance would cover our squad being used by the Rio PD. The squad is being returned now.
President Standke received a letter of complaint about the property owned by Alvin Koehler. There is not a violation of our ordinances. He will try to talk to the parties involved.
David Wright would like to be taken off the committee for the Brayton Scholarship Fund. Brent Van Gysel offered to take the position.
*Committee Appointments – discuss and possible action
President Standke presented his list of committee appointments. A MOTION WAS MADE BY Trustee Schulze and seconded by Trustee Durtschi to approve the committee appointments as presented. All Trustees – aye –motion carried.

ADJOURNMENT
A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Kennedy to adjourn. All Trustees – aye – motion carried. Meeting adjourned at 10:30 PM.