November 9, 2004 - Minutes of Nov 9th

VILLAGE OF FALL RIVER
BOARD MEETING
Tuesday, November 9, 2004 ~ 7:00 PM
Fall River Municipal Building ~ 641 South Main Street

AGENDA


I. Call to order
II. Approve Agenda

III. GENERAL ENGINEERING
*Update on Quality Court and Dam repairs
*Review Assessments for CTH D/Main Street
*Any other engineering issues
IV. OLD BUSINESS
*Robbins Manufacturing – discuss and possible action on request for tree barrier
V. NEW BUSINESS
*Possible approval of Class A Liquor and Beer License for Sarbjit Bopari and Karamijit d/b/a Mobil Mart at 722 South Main Street
*Resolution adopting the Wisconsin Employers Health Program, deductible HMO Option paired with the Deductible Standard Plan
*Possible approval of Bartender licenses for: Dianna Dykstra, Heather Grebel, Balwant Singh, Bhupinder Bopari, Kathleen Dowdle Webb, Noreen Will and Kuldip Pangli.
*Possible action on purchase of a new copy machine
VI. PUBLIC WORKS REPORT
*Update on vehicle purchase and 1985 truck
*Other Public Works discussion
VII. POLICE DEPARTMENT REPORT
VIII. MINUTES, BILLS AND FINANCIAL REPORT
*Possible action of Minutes from 10/12/04 and 10/21/04
*Possible action on Bills for payment
*Possible action on Financial Report for October 2004
IX. PRESIDENT’S REPORT
X. ANY OTHER BUSINESS FOR DISCUSSION
XI. BUDGET WORKSHOP – time permitting
XII. ADJOURNMENT AND CONVENE TO CLOSED SESSION pursuant to WI Stat. 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.




Agenda is subject to change



AGENDA ADDITION

GENERAL ENGINEERING
Greg Robbins from Robbins Manufacturing – regarding tree planting – discuss and possible action.
Bill from Gerry Dykstra – discuss and possible action

NEW BUSINESS
Set date for Caucus
Election Poll Workers – discuss and possible action on appointing for 2005.







































MINUTES
VILLAGE OF FALL RIVER
BOARD MEETING
Tuesday, November 9, 2004 ~ 7:00 PM
Fall River Municipal Building ~ 641 South Main Street

President Lubenau called the meeting to order.

Board Trustees present: Ron Abegglen, Gerry Schulze (arrive at 7:18), Judy Robbins, Duane Durtschi, Ron Kennedy and Dale Standke.
Village Representatives: Kory Anderson – General Engineering, Bob Niehoff – Public Works, Brent Van Gysel – Chief of police, Marie Abegglen – Clerk-Treasurer.
Guests: Brian Frank, Greg Robbins, Deanna Amato and Rachel Amato.

APPROVE AGENDA
The additions to the agenda as posted were noted. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Abegglen to approve the agenda. All Trustees – aye – motion carried.

GENERAL ENGINEERING
Kory will check with FEMA as to how the bills are handled. The Village has paid for engineering that has been done to date.
Quality Court – The utility work is nearly complete and street grading is started. The gravel and top soil should be in place within the next week. Asphalt will wait until next spring/summer.
Fall River Dam Repairs – We have received DNR approval of the plans and specs. Attached to the engineering notes is the approval letter. The signed contracts should be back in the next few days. A preconstruction meeting is set for November 15th at 9:00 am.
CTH D/Main Street Final Assessment – The Board was provided with a draft copy of the final assessments. There are some field quantities that still need to be verified. The soft costs still need to be added. Kory is working on trying to break out the engineering between water and sewer along with the extra work for the streets that has been done. He will try to get these numbers by the end of the week. The clerk will go thru the list to verify names and addresses. Some of the properties have changed ownership.
Wondra was in Fall River the last week of October and completed the punch list items for the project. Kory will be checking off those items over the next few days.

OLD BUSINESS
Greg Robbins from Robbins Manufacturing – Greg is upset about the motion made at the last Board Meeting stating his site plan was approved contingent upon the planting of trees along the adjoining residential property. He understands that this is an ordinance requirement, but why is he being singled out to do this when the Village has Industrial property bordering it also but has not planted trees. The area he is to plant trees is tore up right now. It is not the best time of year to plant trees. A MOTION WAS MADE BY Trustee Kennedy and seconded by Trustee Durtschi to rescind the portion of the motion made at the 10/21/04 meeting stating “contingent upon the tree line border between his property and the residential property be in place before the issuance of a building permit”. A building permit can be issued for Robbins Manufacturing. All Trustees – aye – motion carried.

GENERAL ENGINEERING (CONTINUED)
The new home construction on the corner of South St and Cardinal Lane discovered a problem with the pitch of the sewer lateral. It needed to be higher to make it flow correctly. Bob checked with General Engineering and it was advised that the local contractors should do the work and the bills would be sent to H&K for payment. We have received bills from Kevin Theel - $455.00, Caldwell Lumber - $32.58, Gerry Dykstra - $221.40 and #1 Plumbing - $314.00. Bob and Kory feel the charges are a bit excessive. Trustee Standke will contact these contractors for verification of the charges. Payments should be held until further notice. H&K has already reimbursed the Village for $487.58.

NEW BUSINESS
Class A Liquor and Beer Licenses - The Police Dept has completed the background check and given their approval. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Durtschi to approve the Class A Liquor and Beer licenses for Sarbjit Bopari and Karamijit d/b/a Mobil Mart at 722 South Main Street. All Trustees – aye – motion carried.
Resolution adopting the Wisconsin Employers Health Program, Deductible HMO Option paired with the Deductible Standard Plan. President Lubenau read the Resolution entirely. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Durtschi to approve the Resolution as read. All Trustees – aye – motion carried.
Bartender Licenses – Chief Van Gysel asked to clarify a possible reason for denial. One of the reasons for denial would be a felony related to alcohol, not necessarily a felony. The applicants have been approved by the Police Dept. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Abegglen to approve the bartender licenses for Dianna Dykstra, Heather Grebel, Balwant Singh, Bhupinder Bopari, Kathleen Dowdle Webb, Noreen Will and Kuldip Pangli. All Trustees – aye – motion carried.
Copy Machine – We have 2 proposals for a new copy machine, from Rhyme Supply ($4313.00) and Ikon ($3450.00). The proposals were reviewed and discussed. The main concern is that we have good service and we were informed that Ikon has had some problems in that area. We have always received good service from Rhymes. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Durtschi to approve the purchase of a copy machine from Rhyme Business Products as the estimate was submitted. The network printing option will not be added. All Trustees aye – motion carried.

PUBLIC WORKS
18 million gallons have discharged since the 1st of October. The average total amount of the discharging period is @ 25 – 28 million gallons. The phosphorus levels have remained consistent.
Craig Schultz has passed the truck vehicle test and has his temporary CDL license. Both Bob and Craig will need to be tested for air-brakes after we have an air brake vehicle.
The park bathrooms are winterized and locked up for the season.
Bob asked about repairs to buildings following the hail storm. We still have not received estimates or any correspondence with the adjuster. Ron Abegglen will check on this.
Bob should order two HALL PARKING ONLY signs for the parking area at the Community Hall. He needs to have this area clear for pushing snow. The property owners there and near Center Street will be notified.
We have received several calls about the semi that parks near the corner of South and Main Streets. Chief Van Gysel will talk to the driver to let him know he cannot park there.
The older dump truck will be kept for now. Don Miller has agreed to help out plowing if needed. Trustee Standke has talked with a party that has offered $5500.00 for the old dump truck. It may be 4 – 8 weeks before the new truck is ready. We may need the old one before that time.
We did not acquire any more of the parking lot by the railroad tracks. No need to plow more than previous years.
McCann’s Sewer Cleaning will be coming yet this year to clean sewers.
The Public Works plans to put up the Christmas decorations next week. Bob asked that we send a Thank-you to Pete Lueloff for his getting the hardware on the poles for the decorations. Bob should look to see if he can find the flag pole brackets and put them back on. Bob should get a new lock and make new keys for the landfill gate. Bob has ordered tires for the tractor.
POLICE DEPARTMENT REPORT
There were over 250 children attending the Halloween Bash. The Bring a Buddy pool and movie night will be December 4th. The monthly report was distributed and reviewed. Bike thefts have been up. They have recovered 4 of 5 that were missing.
The Board went out to look at a Chevy Impala. They are considering either an Impala or Crown Victoria.

MINUTES, BILLS, FINANCIAL REPORT
A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Kennedy to approve the minutes from 10/12/04. All Trustees – aye – motion carried.
A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Kennedy to approve the minutes from 10/21/04. All Trustees – aye- motion carried.
A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Kennedy to approve the bills for payment. All Trustees – aye – motion carried.
A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Standke to approve the Financial Report for October 2004. All Trustees – aye – motion carried. The equipment fund certificate of deposit that is due on 11/19/04 will be redeemed. The rate for the Revolving Loan lending will be 4.0%.

PRESIDENT’S REPORT
President Lubenau read the letter he received from the State of WI regarding our assessment ratio. They have not received our assessments for this year and cannot determine a ratio.
He has received requests from Board members to change the date of the Regular Board Meetings from Tuesday to Wednesday. A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Kennedy to hold the Regular Board Meeting on the second Wednesday of the month for the months of December, January and February. All Trustees – aye – motion carried.
The sewer rate increase will be put on the agenda for December. The budget will be revised and updated. It will be distributed to the Board members for their review.

ADJOURN AND CONVENE TO CLOSED SESSION
A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Schulze to adjourn and convene to closed session pursuant to WI Stat. 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Roll call vote was taken with all Trustees – aye – motion carried. Meeting adjourned at 11:00 PM.


CLOSED SESSION
VILLAGE OF FALL RIVER
Tuesday, November 9, 2004 ~ 7:00 PM
Fall River Municipal Building ~ 641 South Main Street

The Village Board met with employees individually to review the payroll and benefit package being offered. Employees met with: Robert Niehoff, James McFarlane, Brent Van Gysel and Marie Abegglen.