January 12, 2005 - Board Minutes

VILLAGE OF FALL RIVER

BOARD MEETING
Immediately following the Caucus
Wednesday, January 12, 2005 ~ Immediately following the Caucus
Fall River Municipal Building ~ 641 South Main Street

AGENDA

I. Call to order
II. Approve Agenda

III. GENERAL ENGINEERING
*Jack Akers of Secluded Land Company – discuss and possible action on preliminary plans for subdivision
*Main Street – Final Assessment for JPW Properties
*Updates on quality Court and Dam Repairs
*Subdivision Sidewalks – begin process for assessment project
*Discuss and possible approval of Resolution to apply for a DNR Boat Landing Grant

IV. PUBLIC WORKS REPORT

V. POLICE DEPARTMENT REPORT

VI. PRESENTATION FROM LITTLE TYKES FOR PLAYGROUND EQUIPMENT

VII. RICHARDS INSURANCE – Dennis Buchda and the proposal for insurance 2005-2006

VIII. OLD BUSINESS
Any Old Business for discussion

IX. NEW BUSINESS
*Discuss and possible action regarding shared driveway use
*Discuss and possible approval of playground equipment purchase
*Discuss and possible approval of Insurance renewal for 2005-2006
*Request for sidewalk in terrace area (from sidewalk to curb)
*Possible action on bartender license applications for: Jeremy Fritz, Stacy LaMarche, Tina Wolf, Lori Brisbois and Terra Harris

X. MINUTES, BILLS AND FINANCIAL REPORT
*Possible action on Minutes from 12/8and 12/14/04
*Possible action on Bills for payment
*Possible action on Financial Report

XI. PRESIDENT’S REPORT

XII. ANY OTHER BUSINESS FOR DISCUSSION

XIII. ADJOURNMENT



Agenda is subject to change


Additions/Corrections to the Agenda of 01/12/05


General Engineering
Jack Akers – the word preliminary should be changed to conceptual
Quality Court – add update on Grant Funds
Public Works
Discuss and possible action on Landmark Coop pricing contract for 2005
Richards Insurance
Laub & Horton has requested to submit a bid but will not be ready for @ 10 days
Old Business
Discuss and possible action on assessor contract for 2005
New Business
Add discussion and possible action on procedure for combining/splitting parcels






































BOARD MEETING
Immediately following the Caucus
Wednesday, January 12, 2005 ~ Immediately following the Caucus
MINUTES

President Lubenau called the meeting to order.
Trustees present: Abegglen, Schulze, Robbins, Durtschi, Kennedy and Standke.
Village representatives: Kory Anderson of General Engineering, Brent Van Gysel-Chief of Police, Marie Abegglen- Clerk-Treasurer.
Guests: Paul Scharf of the Columbus Journal, Dennis Buchda and John Ganga of Richards Insurance, and Jeff Slotten.

APPROVE AGENDA
The additions and corrections to the agenda were posted and noted. All the Board members were present for the Plan Commission meeting with Mr. Akers, so he did not stay for the regular meeting of the Board. That item was deleted from the agenda. Added to the agenda is discuss and possible action on request from E.K. Machine for revolving loan funds. Also added to the agenda is an update on the Community Hall renovations. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Abegglen to approve the agenda with the additions, deletions and corrections as noted. All Trustees – aye – motion carried.

GENERAL ENGINEERING
Jack Akers – all Board members attended the Planning Commission meeting and were able to see and discuss the conceptual plan for the development of the remaining unplatted Kuck property.
CTH D/Main Street Final Assessment – Last month the Board discussed with Jeff Jensen the assessment on his property for a second set of water & sewer laterals. He did not feel they needed to be there. He asked for a deferred assessment for this charge. The Village Attorney was consulted and he stated that it would be too costly to do a deferred assessment for only one set of laterals and it would set a bad precedent since we assessed the Diancin property for numerous laterals on South Street project. The property owners are given 90 days to protest after the assessment process and Mr. Jensen did not come forward during that time frame. A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Schulze that the assessment for the Jensen property would remain as stated in the final assessment. No deferred assessment would be used. All Trustees – aye – motion carried.
There are a few remaining items on the punchlist for the project. See Kory’s notes for details.
Dennis Herwig contacted General Engineering because there was a benchmark put in a tree on his property. It cannot be removed. He wants to know what will be done with this. The property pin was removed between his property and Tramburg Motors. He wants it put back in. It has to be put in by a registered land surveyor. Kory will check with Grothman’s about putting it back in.
Fall River Dam Repairs – The cold weather has frozen the ground and equipment and they are not able to work. This will be completed in the spring/summer.
Quality Court – No changes, work is at a stand still until spring/summer when it will be completed. Nearly 5 times the estimated amount of rock excavation was required for this project. It amounts to $16,102.00 being covered by the Grant and $8,148.00 the responsibility of the Village.
Subdivision Sidewalks – a Preliminary Resolution could be ready at the next Board meeting for approval to begin the assessment process for sidewalks. Trustee Robbins would like to meet with Dave Wagner and review the Village’s borrowing capacity/limits before going ahead with this project.
DNR Boat Landing Grant – This Grant is based on a ranking system. The application must include the plans. Bob and Kory will work together on the application. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Schulze to go ahead with the application and Chapter 30 permit if needed. All Trustees – aye – motion carried.
Kory will be meeting with Gary Errthum of E.K. Machine at the Brayton Park to look at the bathrooms and try to come up with a plan to get the bathrooms upgraded.
PUBLIC WORKS
There was not a representative present from the Public Works Dept. The only item is to decide on the renewal of the Landmark Cooperative fuel booking program for 2005. The contract will be renewed using the same choice as last year – Booking Program – will book 4500 gallons at $1.67 per gallon.

POLICE REPORT
Chief Van Gysel distributed the monthly report and an annual report of totals for the year.

LITTLE TYKES PRESENTATION – The representative was unable to attend the meeting.

RICHARDS INSURANCE – Dennis Buchda and John Ganga presented the Insurance review and proposal for 2005 – 2006. No action was taken. We are awaiting submittals from two other insurance agencies. We need to check with Mark Watters to be sure he has coverage for all the equipment he has at the Community Hall. We should obtain a Certificate of Insurance with the Village as additional insured. We could draft a hold harmless agreement with him for his equipment.

OLD BUSNINESS
Roberts Electric has repaired the heating unit in the front hallway that was damaged by a resident. Restitution will be sought.
Roberts Electric is done with the service upgrade at the Community Hall. Trustee Standke will call Alliant to have them connect to the new service.
Trustee Standke asked if Atty Green had any updates on our questions about trying to obtain the lost grant funds from Wondra Construction. We have not had any updates from Atty. Green.
Trustee Standke will get in touch with the party that was interested in the old plow truck, to see if they are still interested. We had an offer of $5500.00.
Trustee Standke noted that the budget had a duplicate entry of $1500.00 in the Police Expenses for the Mobile Data Sinking Fund. This will be transferred to the Public Works Building Sinking Fund.
The building inspector should check out the residence on Lazy Lake that was granted a variance. It doesn’t look as if it has been taken care of as agreed.
National Appraisal will need to add to their letter that the extra work will be done at no charge and BOR will be held in June.

NEW BUSINESS
The paperwork is not completed for the Revolving Loan request from E.K. Machine to borrow $100,000.00. A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Robbins to approve the $100,000.00 loan request from E.K. Machine pending the paperwork review from the Village Attorney.
Shared driveway – There was no one present to discuss this agenda item. The Board stated it is not a Village issue. It is something that needs to be agreed upon by the 2 property owners and an easement drawn up between them.
Request for sidewalk in terrace area – Sheila Beattie asked the Clerk if a sidewalk could be put in the terrace. The Board would like to see plans before it is done and they must call Diggers Hotline before any work is started.
Bartender licenses – A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Schulze to approve a bartender license for Jeremy Fritz, Stacy LaMarshe, Tina Wolf Lori Brisbois and Terra Harris. All Trustees – aye – motion carried.
Procedure for combining/splitting parcels – A property owner with adjoining parcels can request from the County to combine them. It does not require a CSM. The Board has given the Clerk the authority to sign these requests as long as it meets all the county criteria.
Columbia County Tourism Guide - A MOTION WAS MADE BY Trustee Schulze and seconded by Trustee Robbins to allow $1,000.00 for the advertising pages in the guide as budgeted for. All Trustees – aye – motion carried.

MINUTES, BILLS, FINANCIAL REPORT
The Minutes of 12/8/04 need to be corrected to add item 4. expenditures of $3500.00 for the building sinking fund and $3500.00 for the park fund, to the Budget Hearing discussion. The Minutes of 12/14/04 need to be corrected to add a second to the motion made by Trustee Robbins under the Budget discussion. The motion was seconded by Trustee Standke. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Kennedy to approve all minutes of 12/8/04, (CITIZEN PARTICIPATION MEETING, BUDGET HEARING AND BOARD MEETING) and the Minutes of 12/14/04. All Trustees – aye- motion carried.
Bills – A MOTION WAS MADE BY Trustee Kennedy and seconded by Trustee Durtschi to approve the bills for payment with the exception of National Appraisal until we receive a statement from Keith Munson stating the extra work will be done at no additional cost and Board of Review will be held in June of 2005. All Trustees – aye motion carried.
Financial Report – The report was reviewed. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Durtschi to approve the financial report for December 2004. All Trustees – aye motion carried.

PRESIDENT’S REPORT
We have received an offer to purchase a book of Grants available. No action on this.
In the Employers Trust Fund newsletter it states that that an employer is prohibited from making payment to an employee in lieu of health insurance.
Hamm’s Arbor Care will be coming around Feb 1st to do the trimming of the new trees on Main Street. They have suggested that some of the trees should be moved and replanted to other areas. This is not something that the Board would consider. A bid was received for planting 13 Norway spruce in the Industrial area for $4680.00. We will look to other sources for prices.
Trustee Robbins is working on our Website and it is almost ready to go.

ADJOURNMENT
A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Abegglen to adjourn. All Trustees – aye – motion carried. Meeting adjourned at 10:35 PM.



Marie Abegglen
Clerk