February 9, 2005 - February Minutes

VILLAGE OF FALL RIVER
BOARD MEETING
Wednesday, February 9, 2005 ~ 7:00 PM
Fall River Municipal Building ~ 641 South Main Street

AGENDA

I. Call to order

II. Approve Agenda

III. GENERAL ENGINEERING
*Discuss and possible action on Preliminary Resolution Declaring Intent to Exercise Special Assessment Powers Under Section 66.60 WI Statutes
*Updates on projects
*Any other engineering issues for discussion

IV. PRESENTATION FROM LITTLE TYKES FOR PLAYGROUND EQUIPMENT

V. VILLAGE ATTORNEY

VI. PUBLIC WORKS REPORT

VII. POLICE DEPARTMENT REPORT

VIII. OLD BUSINESS
Discuss and possible action on Insurance Carrier for 2/5/05 – 2/5/06
Discuss and possible action on playground equipment purchase

IX. NEW BUSINESS

X. MINUTES, BILLS AND FINANCIAL REPORT

XI. PRESIDENTS REPORT

XII. ANY OTHER BUSINESS FOR DISCUSSION

XIII. ADJOURNMENT







Agenda is subject to change



VILLAGE OF FALL RIVER
BOARD MEETING
Wednesday, February 9, 2005 ~ 7:00 PM
MINUTES

President Lubenau called the meeting to order.

Board Members present: Trustees Abegglen, Robbins, Durtschi arrived at 8:25, Kennedy and Standke.
Village representatives: Kory Anderson-General Engineering, Brent Van Gysel-Chief of Police and Marie Abegglen-Clerk-Treasurer.
Guests: Jeff Slotten, Chris Hoferitza of Little Tikes
APPROVE AGENDA
Trustee Standke would like to add a Community Hall update. A MOTION WAS MADE by Trustee Robbins and seconded by Trustee Kennedy to approve the agenda with the addition as noted. All Trustees – aye – motion carried.

GENERAL ENGINEERING
Subdivision Sidewalks – Kory presented the preliminary plans for sidewalks in Rolling Meadows, Rolling Meadows 1st Addition, Sunrise Hills 1st Addition, Sunrise Hills 2nd Addition, Crystal Knoll Estates, and Bayview Estates 1st Addition. There are some areas of concern. There is steep sloping along some of the streets and some non-conforming driveways. The Board wants to be sure the reseeding/sodding specifications are very explicit. It was asked if residents could do their own work. The job must be inspected/approved by General Engineering and any costs for that service are to be paid by the property owner. The work must be done before the Contractor comes in to do the project. The Preliminary Resolution was read. A MOTION WAS MADE BY Trustee Kennedy and seconded by Trustee Abegglen to approve the Preliminary Resolution No. 020905 Declaring Intent to Exercise Special Assessment Powers Under Section 66.60 WI Statutes for Sidewalk Improvements Benefiting Properties in the Following Subdivisions: Rolling Meadows, Rolling Meadows 1st Addition, Sunrise Hills 1st Addition, Sunrise Hills 2nd Addition, Crystal Knoll Estates, Bayview Estates and Bayview Estates 1st Addition. Roll call vote was taken with all Trustees – aye – motion carried.
CTH D/Main Street – The property corner stake between Herwig and Tramburg properties may already be replaced. The cost s/b $300.00. The nail in the tree at the Herwig property cannot be removed without damaging the tree. Kory is waiting for further direction from Herwig. The project modification included $9875.60 for the railing just over the RR tracks. This is covered with the 80% funding. The Board was upset because they were verbally told this would not cost them anything. Kim Johnson was contacted regarding this, but as there is no documentation, it will be an additional cost.
Steel Road Force main – The force main on Steel Road lost about 1 – 1.5 feet of cover during the CTH D project. This year it froze and needed to be thawed and pumping will continue as needed until warmer weather is here. No decision was made to resolve this problem.

PRESENTATION FROM LITTLE TIKES, Chris Hoferitza
We received a conceptual plan for a section of playground equipment. The cost would be @ $10,000.00 for the setup shown. They will be having flyers out with Spring Sale prices. They will match and/or beat anyone’s price. Catalogs were left and we should watch for the sale flyers coming out. No decision was made at this time.

VILLAGE ATTORNEY
Karl Green was not present for the meeting but did provide notes for the Board’s review. He had contacted Kim Johnson regarding her thoughts on the liability of the General Contractor for the CTH D project. The Village lost a grant because the contractor started early. It seems unlikely that we have an opportunity to go after the contractor.
The open records request was responded to. Karl will go through the records requested and redact the appropriate records.
The attorney for Bank of Poynette is drafting the deed to Lot 4, dedicating the access to the Mobil Mart. The initial agreement showed dedication of an access along the edge of the property. The delay is getting the existing access shown as an easement now. They believe the present access is in need of some repair. They would appreciate it if the Village would look into this.
The paperwork looks to be in order for the Preliminary Resolution.
There is paperwork remaining to be completed for the Revolving Loan to EK Machine for collateral documents. The Loan agreement and promissory note have been completed and signed and the money has been disbursed.

PUBLIC WORKS
Eugene O’Brion has agreed to purchase the old tires from the new plow truck for $75.00 each. Trustee Standke will contact him to be sure he still wants them.

POLICE DEPARTMENT, Chief Van Gysel
The monthly report was distributed and reviewed. The new squad has been ordered and should be delivered in April. President Lubenau mentioned the good comments he heard from people attending Shiverfest regarding the Officer (Jason Drogsvold) that was there.

OLD BUSINESS
Amend the budget for the $1500.00 duplication in the police budget for Mobile Data Sinking Fund. MOTION WAS MADE BY Trustee Standke and seconded by Robbins to amend the 2005 Village Budget to eliminate the duplicate police line item Mobile Data Sinking Fund and transfer the $1500.00 to the street budget item DPW Building Fund. All Trustees – aye – motion carried.

NEW BUSINESS
The Clerk contacted Dave Wagner from Ehlers & Associates regarding funding for the Sidewalk assessment project. Dave’s recommendation is to borrow the funds from the State Trust Fund Loan Program.

MINUTES, BILLS AND FINANCIAL REPORT
A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Standke to approve the minutes of the Caucus on 1/12/05 and the Board Minutes of 1/12/05. All Trustees – aye – motion carried. A MOTION WAS MADE BY Trustee Durtschi and seconded by Trustee Standke to approve the bills for payment. All Trustees – aye – motion carried. A MOTION WAS MADE BY Trustee Robbins and seconded by Trustee Kennedy to approve the Financial Report as presented. All Trustees – aye – motion carried.

PRESIDENT’S REPORT
Members of the Fire District board met with the EMS team to discuss possible ways to improve availability of personnel:
Bonus pay for weekend calls responded to.
Police Department officers that are EMTs be on duty.
The Village’s parttime Clerk office assistant be made a fulltime position. Laurie Butterbaugh is now here Wed-Fri and is one EMT on call for those hours.
President Lubenau is going to the school board to request the teachers that are EMTs are available to go on a call during the school hours.
The radio communication could be better.
Trustee Standke informed the Board that the electrical upgrade at the Community Hall is completed. Roberts Electric did the work. The contract with Mark Watters needs to be reviewed and renewed.

ADJOURNMENT
A MOTION WAS MADE BY Trustee Standke and seconded by Trustee Kennedy to adjourn. All Trustees – aye – meeting adjourned at 10:15 PM.